Supervisory Human Resources Assistant

Key Responsibilities:

• Oversee the full range of human resources functions, including merit-based compensation, payroll administration, recruitment and selection, position classification, training, and policy development.
• Administer the Locally Employed (LE) Staff program, ensuring compliance with Swiss labor laws and U.S. government regulations.
• Maintain and update personnel records and ensure the confidentiality and integrity of all HR documentation and processes.
• Provide orientation and onboarding for new staff, and deliver guidance on employment terms and benefits.
• Supervise one local HR Assistant, providing training, mentoring, and daily work guidance.
• Lead performance management processes, including annual evaluations and merit-based reward calculations.
• Serve as the primary point of contact for administrative matters with the Swiss Federal Department of Foreign Affairs, including the accreditation of U.S. diplomatic personnel.
• Advise Embassy leadership and staff on HR policies, procedures, and best practices, and contribute to the development of innovative HR services that enhance staff morale and operational efficiency.
• Support the recruitment and selection process for all local positions, from vacancy announcement to final selection and onboarding.

This position is located in the Management Section, the Embassy’s largest section, and reports directly to the Management/Human Resources Officer. The role requires strong organizational, advisory, and interpersonal skills, as well as the ability to maintain confidentiality and deliver high-quality HR services in a fast-paced environment.

For more information on duties, responsibilities, and required qualifications, please refer to the Electronic Recruitment Application (ERA) on the Embassy’s website.

Application Process:
Interested candidates must apply through the Electronic Recruitment Application (ERA) system on the Embassy’s website. Only applications submitted via ERA will be considered.