Payroll Specialist

Under the direction and supervision of the HR Compliance Assistant Director, the Payroll Specialist prepares and processes bi-weekly payroll and other financial documents for all diocesan entities. Handles these duties directly at the Chancery and functions as adviser to parishes and schools. Position routinely interacts with a wide variety of outside contacts along with all diocesan locations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Supports the coordination and maintenance of all transactions essential to the accurate and timely processing for the 3,600+ employee payroll.
• Maintains lay and clergy payroll information by collecting, calculating, and entering data.
• Ensures the accurate processing of wages and other compensation payments to exempt and non- exempt staff, ensuring compliance with policy, federal and state laws, codes, and regulations.
• Prepares and enters financial data related to payroll deductions; transfers distributions as appropriate; analyzes reconciles, and balances data processing and time input batches. Assists all entities with stale-dated check reconciliations.
• In collaboration with school payroll contacts, reconciles contracted school employee's pay.
• Partners with various HR team members to ensure accurate and compliant deductions from employees' wages for taxes, wage garnishment, health and life insurance, and 403(b) retirement plan.
• Assists and coordinates the workflow and procedures between payroll and diocesan entities.
• Updates payroll records by entering changes in W4 information, benefit premium deductions, direct deposit set up (as required), etc.
• Reviews for accuracy and finalizes employee action forms for changes in status, compensation, position, termination; reactivation, rehire, leave of absence, etc.
• Reviews employee records using the onboarding module (creates onboarding records as necessary), coordinates completion of tasks with various parties, and ensures accuracy prior to releasing to HR & Payroll.
• Audits and maintains employee payroll file data (pay set up, accruals, GTL, direct deposit set up, tax set up etc.).
• Prepares various payroll reports, including summary of pay type hours and adjustments, non-work pay type hours by day, adjustment, timecard approval summary, preprocess payroll register, and more.
• Resolves payroll discrepancies by collecting and analyzing information, processes off cycle adjustment payrolls when necessary.
• Completes mortgage verification of employment forms and worker's compensation wage statements as requested.
• Responsible for all garnishment calculations; sets-up in payroll system; performs audits of garnishment checks generated by the HRIS provider for accurate