Human Resources Receptionist

Position Description:
The Receptionist assures the smooth operation of the Human Resources department, and assists with administrative duties so that the Chief Human Resources Officer may devote maximum attention to central issues of the department.The Receptionist shall act as a representative of Jefferson Parish Public School System and have the ability to
communicate intelligently with all stakeholders and vendors regarding policies and procedures of the district.

Reports To: Chief Human Resources Officer

Scope of Responsibility:

• Prioritizes, screens, and distributes all telephone calls and incoming mail for the Human Resources department.
• Manages clerical activities to ensure a routine workflow, correspondence, requests for information, and coordination with all departments and units.
• Greets visitors upon entering the Administration Building and Human Resources department. Answers inquiries from the general public, administrators, and other personnel for Human Resources.
• Maintains accurate records of sign in sheets of all visitors to the Administration Building and Human Resources department.
• Schedules and coordinates the use of the Boardroom and classrooms for presentations.
• Excellent customer service skills when dealing with the public.
• Performs other duties as assigned by the Chief of Human Resources.

Skills and Qualifications:

• High School diploma or GED
• Detail-oriented, intrinsically motivates
• Ability to work a flexible schedule
• Strong written and oral communication skills
• Analytical and problem-solving skills
• High degree of professionalism, with the ability to manage multiple competing priorities, while consistently demonstrating sound judgment and disciplined thinking
• Ability to work with basic computer programs, such as: MSWord, Excel, etc.

Desirable Qualifications:

• Interpersonal relationship skills
• Proficient in Microsoft Office

Physical Involvement:

Must be able to operate office equipment. Standing, walking, reaching, bending, and lifting up to 10 pounds is required.