Chief Academic Administrator Assistant

Primary Purpose:

A K-12 Chief Academic Administrator Assistant provides administrative and general support to the Education department within a school district or individual school. This role involves tasks such as maintaining student records, assisting with general office duties, handling paperwork, and managing student data. They play a crucial role in ensuring the smooth operation of the educational department and supporting the needs of the school. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify and assign duties as deemed necessary.

Specific Responsibilities:

• Maintaining accurate and up-to-date student records, including CUM files, Registration documents, attendance records, and student information system data.
• Assisting with the recruitment process in the area of student enrollment, conducting student file checks, and preparing and scheduling start dates for new students.
• Handling various education-related paperwork, such as new student paperwork, withdrawal documents, and other forms related to student changes.
• Entering and managing student data in SIS systems, generating reports, and assisting with data analysis.
• Responding to parent inquiries, drafting and distributing student-related communications, and maintaining internal and external communication channels.
• Performing general office duties, such as scheduling meetings and managing calendars.
• All other duties & responsibilities assigned by the Chief Academic Administrator.

The characteristics described above are representative of those that an employee may encounter while performing the essential functions in the educational department. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements:

• Excellent oral, written, and interpersonal communication skills are essential for interacting with employees, parents, students and supervisors.

• Ability to identify and resolve issues related to the educational department.

• Familiarity with state and federal laws related to education and enrollment.

• The ability to manage multiple tasks, prioritize workloads, and oversee educational operations is important.
• Maintaining confidentiality is crucial.
• Familiarity with student information systems and other relevant software is beneficial.
• Basic understanding of school functions, policies, and procedures.