Administrative Assistant

Overview
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills and a commitment to providing exceptional support in a fast-paced office environment. This role involves managing various administrative tasks, ensuring smooth office operations, and delivering excellent customer service to both internal and external stakeholders.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries with professionalism.
• Handle incoming calls, emails, client inquiries, ensuring effective communication and phone etiquette.
• Perform data entry tasks accurately and efficiently, maintaining organized filing systems.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Utilize Microsoft Office and Google Workspace for document preparation, correspondence, and presentations.
• Conduct bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
• Proofread documents for accuracy and clarity before distribution.
• Support office management activities to enhance workflow efficiency.
• Maintain confidentiality of sensitive information while adhering to company policies.

Experience

• Proven experience in an administrative role or similar position is preferred.
• Familiarity with customer services.
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Demonstrated organizational skills with the ability to manage multiple tasks simultaneously.
• Typing proficiency and attention to detail are essential for success in this role.
• Experience such as filing, data entry, and calendar management is highly desirable. If you are a motivated individual looking to contribute your skills in a dynamic environment, we invite you to apply for the Administrative Assistant position.

Job Type: Full-time

Pay: $ $20.00 per day

Education:

• High school or equivalent (Preferred)

Experience:

• HVAC: 3 years (Preferred)

Language:

• English (Required)

Location:

• Philadelphia, PA Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person