Senior Project Manager

Job description

The Role

Alcamo Marketing is hiring a Senior Project Manager to lead end-to-end project delivery across complex, multi-channel B2B marketing engagements. This is a fully remote, full-time (or contract-based) role focused on driving operational excellence through process standardization, workflow automation, and AI-enabled project oversight.

You will be responsible for delivering projects on time and within budget, developing and scaling PM frameworks, and ensuring cross-functional execution across internal teams and contractors. This role is ideal for a seasoned project manager with experience in marketing environments, a deep understanding of project burn and resourcing, and an obsession with clarity, timelines, and budget discipline.

Key Responsibilities

Project Delivery & Oversight

• Lead project planning, milestone tracking, and on-time delivery across all client engagements.
• Maintain accurate visibility into budgets, burn rate, and resource allocation with ±5% accuracy.
• Flag risks early and implement escalation paths to keep initiatives on track.
• Ensure team delivery aligns to scope, budget, and timelines.

Communication & Collaboration

• Serve as the operational heartbeat between strategy, creative, and delivery teams.
• Provide timely, executive-level updates on project status, budget, and blockers.
• Manage expectations with contractors, internal teams, and leadership.
• Maintain accountability for deliverables through structured check-ins and reporting.

Operational Infrastructure & Automation

• Develop and refine scalable project management processes, templates, and documentation.
• Lead implementation of ClickUp as a single source of truth for task management and timeline tracking.
• Collaborate on AI-powered automation strategies to reduce manual tasks and improve execution speed.

Process Optimization & Innovation

• Conduct quarterly audits of project workflows to identify and resolve inefficiencies.
• Drive adoption of best practices and continuous improvement.
• Develop and launch at least 2 new standardized templates, automations, or workflows per quarter.

Success Metrics

• 95%+ of projects delivered on time.
• Budget variance within ±5% across all active engagements.
• 85%+ forecasting accuracy on burn rate and resource planning.
• 100% of projects tracked and managed via ClickUp.
• Real-time executive reporting and risk flagging through automated dashboards.
• 20%+ increase in team efficiency via automation and process enhancements.

Requirements

• 5+ years of experience managing complex, cross-functional marketing projects.
• Demonstrated ability to manage budgets, timelines, and resources with precision.
• Strong familiarity with ClickUp or similar tools (Asana, Smartsheet, Jira, ).
• Deep understanding of scope management, SOW alignment, and resourcing principles.
• Proven ability to lead process improvement and implement scalable frameworks.
• Excellent communicator with executive presence and cross-functional leadership skills.

Nice-to-Haves

• Experience in B2B marketing, ABM, or agency environments.
• Hands-on knowledge of AI/automation tools for project tracking and reporting.
• Familiarity with financial forecasting, time tracking, and resource modeling tools.
• Passion for optimization, automation, and memes that make a point.