Office Administrative Assistant

Job Overview
We are seeking a highly organized and detail-oriented Office Administrative Assistant to support our daily operations. This role is vital in maintaining efficient office functions, providing exceptional customer service, and ensuring smooth communication across departments. The ideal candidate will possess strong computer literacy, excellent organizational skills, and experience with office management tools. Bilingual abilities are a plus to assist diverse client and staff interactions. This position offers an opportunity to work in a dynamic environment where professionalism and multitasking are essential.

Responsibilities

• Manage front desk duties, including greeting visitors and handling inquiries with professional phone etiquette
• Operate multi-line phone systems to direct calls efficiently and assist clients or staff as needed
• Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office management software
• Schedule appointments, manage calendars, and coordinate meetings for staff or executives
• Handle correspondence, proofread documents, and ensure accuracy in all written communications
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Support customer service efforts by addressing client questions and providing timely support
• Perform clerical tasks such as photocopying, faxing, and organizing office supplies
• Maintain a clean and organized workspace to promote productivity and professionalism

Qualifications

• Proven experience in office administration, clerical work, or related roles
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools
• Experience with QuickBooks, calendar management, and bookkeeping is preferred
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills; bilingual abilities are advantageous
• Demonstrated ability to handle multi-line phone systems and provide exceptional customer support
• Attention to detail in proofreading and document management
• Ability to work independently with minimal supervision while managing multiple responsibilities efficiently
• Prior experience as a receptionist (medical or dental), personal assistant, or administrative support is desirable

This role is ideal for candidates who thrive in fast-paced environments and are committed to delivering outstanding administrative support.

Job Type: Full-time

Pay: $ $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan

Work Location: In person