Executive Assistant Administrator

Job Description
At Piper Sandler, we connect capital with opportunity to build a better future.

We believe diverse teams with unique backgrounds, skills and experiences yield more innovative solutions. This is reflected in our commitment to engage, hire, and retain bright, committed people to work in partnership within an inclusive environment that allows each person to achieve personal success and add value to our teams and communities.

We are currently looking for an Executive Assistant to support the Investment Banking team in our New York City office.
The ideal candidate for this role will be an excellent communicator, possess strong time-management skills and will have the ability to manage multiple tasks simultaneously. This role requires a high level of confidentiality, attention to detail and the ability to anticipate the needs of senior members of the team in a fast-paced dynamic environment.

Essential Duties & Responsibilities

• Manage the senior executive's calendar, including scheduling meetings, dinners and events, ensuring that internal and client meetings are prioritized effectively
• Arrange domestic and international travel itineraries and agendas with careful attention to ensure all necessary logistics are in place
• Prepare correspondence, reports, presentations, engagement and commitment letters, memorandums, invoices, reports, and tracking sheets ensuring accuracy, consistency and timeliness
• Serve as primary point of contact between the senior executive and internal teams, clients, stakeholders, and external partners in order to foster positive relationships
• Exercise discretion in committing time and evaluating needs. Advise of time-sensitive and priority issues, ensuring appropriate follow-up
• Manage and track the executive's expenses; ensuring timely processing of expense reports according to company policy
• Contribute proficiently and skillfully to the CRM database by updating contact information, entering call notes, assisting with deal process tracking, creating, and maintaining distribution lists and accurate pipelines
• Maintain discretion in dealing with confidential information and sensitive materials
• Excellent computer skills and high level of proficiency with the Microsoft Office Suite and expense management systems; Concur a plus
• Assist with additional administrative tasks as requested

Why should you join Piper Sandler as an Executive Assistant?

• Competitive annual bonus structure in addition to salary
• Work life balance with generous PTO and 10 Federal Holidays
• Opportunities for training & professional development, on-demand, throughout the year
• Collaborative and supportive team environment where your contributions are recognized and rewarded

As a leading investment