facilities manager

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Manages the building maintenance function through yearly, monthly, and daily work assignments.

2. Recommends needs for contract and/or outside vendor services, communicates with vendors to obtain bids for major repairs, assists with selecting the vendor and makes arrangements for the work to be completed.

3. Maintains all heating and air conditioner units at all facilities and also a considerable knowledge of the repair and maintenance principles of electrical, plumbing, and air conditioning/heating systems.

4. Repairs or coordinates the repairs of all property and equipment as needed.

5. Ensures that all work orders and service requests are completed in a courteous and timely manner.

6. Maintains knowledge of maintenance contracts on all properties and equipment. Maintains a working knowledge of electrical, plumbing, roofing, and mechanical systems. Maintains considerable knowledge of the methods, practices, and materials of building maintenance.

7. Establishes and maintains maintenance records for the GRC properties, facilities, and assigned equipment.

8. Monitors all lease agreements and ensures proper notice of pending expiration dates of at least six months prior to expiration including follow-up reminders.

9. Ensures that all signs and store fixtures are in good working order and make recommendations on improvement to signs when needed.

10. Assesses all property locations for potential safety hazards, documents safety hazards identified, and recommends/implements corrective action for hazards, and documents when corrections have been completed.

11. Maintains organized files, records and documentation and, as needed, provides necessary files and reports to the Finance and purchasing departments.

12. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 4 years related experience and/or training, and 2 years related management experience, or equivalent combination of education and experience.

PUBLIC CONTACT

Regular contacts with patrons, either within the office or in the field. May also involve occasional self-initiated contacts to patrons. Lack of tact and judgment may result in a limited type of problem for the organization.

EMPLOYEE CONTACT

Contacts with other departments or offices and also frequently with individuals in middle level positions; consulting on problems which necessitate judgment and tact in presentation to obtain cooperation or approval of action to be taken. Also, important contacts with associates as required in advanced supervisory jobs, plus frequent contact with senior level internal officials.

WORKING CONDITIONS

Outside working environment, wherein there are disagreeable working conditions part of the time.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Moderate diversity, moderately physical. Work activities which allow for a moderate amount of diversity in the performance of tasks which requires somewhat diversified physical demands of the employee.

ADDITIONAL INFORMATION

Completion of two years of college coursework in the Building Trades or related area, plus four years of experience in the building construction, remodeling and repair work and at least two years in a supervisory capacity or any equivalent combination of experience and education. Must be able to prioritize workload, follow-up on assignments and direct and perform quality maintenance services. Must demonstrate good safety habits and common sense, plus be able to take necessary action in emergency situations.