Senior Event Coordinator

Impact XM is a global leader in experiential marketing. From immersive exhibits and live events to digital activations and brand environments, our work helps the world's top companies engage audiences in meaningful ways.

We're a team of passionate creators, producers, and problem-solvers who bring strategy and storytelling to life through extraordinary experiences.

The Opportunity
The
Senior Event Coordinator
supports the planning, coordination, and execution of live events and experiential activations across physical, digital, and virtual environments. Working across both the Meetings & Event Services (MES) and Experiential Production (EXP) teams, this role bridges logistics, production, and creative execution — helping ensure every program runs seamlessly from concept through completion.

We're looking for a proactive, detail-oriented professional who thrives in a collaborative environment and takes pride in bringing complex projects to life. The ideal candidate is organized, adaptable, and passionate about creating memorable experiences for clients and attendees alike.

What You'll Do

• Provide day-to-day coordination support to Producers and Event Managers for live, digital, and virtual events.
• Maintain project trackers, timelines, and deliverables across MES and EXP programs.
• Assist with pre-production, production, and post-production tasks — including documentation, vendor communication, and asset tracking.
• Partner with Event Managers on venue logistics, travel, registration, and on-site operations.
• Track and manage tasks, budgets, and deliverables within internal project management systems.
• Support PO creation, invoice processing, and vendor