Executive Assistant

Executive Assistant to the CEO

Compensation:
$90,000 to $120,000

Location:
ON-SITE, Houston, TX 77029

About the Company:

Our client, a well established transportation company that provides reliable, safety focused services across the region, is seeking a trusted Executive Assistant who can bring structure, efficiency, and proactive support to a fast moving operation.

Job Summary:

We are seeking a highly organized, resourceful, and forward thinking Executive Assistant to directly support the CEO. The ideal candidate will oversee daily administrative operations, manage sensitive information with confidentiality, and help streamline communication and priorities across the organization. This role requires exceptional judgment, the ability to stay calm under pressure, and a strong commitment to anticipating needs before they arise.

Key Responsibilities:

• Calendar management including scheduling meetings, coordinating travel, and protecting the CEO's time in alignment with company expectations
• Time management support to ensure smooth workflow, proper pacing of meetings, and minimal conflicts
• Clear and proactive communication including timely meeting reminders and prompt distribution of calendar invites
• Maintain a calm, solutions oriented presence in fast paced or high pressure situations
• Anticipate needs, identify potential issues before they escalate, and resolve problems quickly and professionally
• Adapt to shifting priorities and urgent requests with ease, flexibility, and a positive attitude
• Coordinate documents, correspondence, presentations, and follow up items on behalf of the CEO
• Serve as a trusted gatekeeper and maintain absolute discretion with confidential information

Qualifications:

• Bachelor's degree preferred
• Three to five years of experience supporting a senior executive, preferably in transportation, logistics, or a related operational industry
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Ability to multitask and prioritize effectively in a fast-paced environment
• High level of professionalism, discretion, and emotional intelligence

No third-party submissions will be accepted. Qualified candidates are encouraged to apply directly through LinkedIn.