Transmission and Distribution Project Coordinator

Job Title:
 Project Coordinator – T&D Projects

Location:
 Irvine, California

Job Type:
Full-Time, Onsite\

Schedule:
Monday–Friday

Experience:
 2+ years preferred

About the Role:

We are seeking a highly organized and proactive
Project Coordinator
to support our Project Manager and project teams on
transmission, distribution, and substation construction projects
. This onsite role plays a key part in ensuring smooth project execution, maintaining accurate documentation, and facilitating communication across internal teams, field personnel, clients, and vendors.

Key Responsibilities:

• Assist Project Manager with day-to-day project activities, scheduling, and task tracking.

• Prepare, organize, and maintain project documentation, including schedules, meeting notes, submittals, RFIs, change orders, and closeout materials.

• Coordinate with field teams to collect progress updates, time sheets, and reports.

• Track project milestones, deliverables, and deadlines to ensure timely completion.

• Support procurement activities, including preparing purchase orders, tracking material deliveries, and coordinating with suppliers.

• Assist in budget tracking and cost documentation.

• Facilitate communication between office staff, field crews, subcontractors, and clients.

• Schedule meetings, prepare agendas, distribute action items, and follow up on next steps.

• Support safety documentation and compliance tracking.

• Help maintain project management systems, logs, and databases.

Qualifications:

• 2+ years of experience in project coordination, preferably in construction or electrical utility projects (T&D or substation experience a plus).
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with project management software is a plus.
• Detail-oriented, proactive, and able to work independently while supporting a team.
• Ability to work full-time onsite Monday–Friday in Irvine, CA.

Why Join Us:

• Opportunity to grow your career in the electrical utility sector.
• Work alongside experienced project and field teams on impactful infrastructure projects.
• Stable, structured work schedule with long-term development potential.