Junior HR Administrator

IMI Agency

Junior Human Resources Administrator

Kennesaw, GA, USA

Position Type: Full-time | In-office 3-Days a week

IMI's Mission:

IMI Agency specializes in Building Better Beverage Business for our Hospitality Clients with innovative marketing programs and promotions, interactive food & beverage merchandising and operations tools, staff training, and recognition/reward programs for all channels in the Hospitality industry. IMI programs create brand value and opportunities with consumers while driving food and beverage sales and profits for our Hospitality Operator clients.

Job Description:

We have an opening for a people-motivated, deadline-driven, methodical, organized, and impartial Junior Human Resources Administrator. This Junior Human Resources Administrator will be focused on delivering exceptional, timely, and streamlined administration for the Human Resources Department. This person will be responsible for sending all new hire documentation, including collecting needed items from recruitment, hiring managers, and the Head of Human Resources (HHR). This person will develop onboarding schedules for new hires and existing employees in transition, customizing training based on needs. This person will coordinate and schedule workforce review schedules in advance, working with HHR on ensuring all items needed are completed and gathered before each review. This person will learn and assist with workers' compensation items, employee relations, and escalating matters to HHR as needed. The Junior Human Resources Administrator will work on workforce training and development research, assist with personnel and state files, compliance, and more. This person will manage the HR General inbox and serve as the liaison and delegator for inquiries and correspondence. This person will also serve as the backup for the HQ main phone lines and the HQ front office.

Critical Competencies:

Given the high visibility of IMI Agency within this Leading Chain Hospitality Operator, Beverage Suppliers and Beverage Distributors B2C and B2B communities along with the ethical, transparent, fiduciary, and legally compliant ethics of our company, all IMI team members must be intelligent, mature, well-polished, trustworthy, and have a high standard of ethics and leadership. You must have confidence and class in conducting IMI's and the Client's mission, but also know how to take constructive feedback and implement the necessary changes in performance and work, based on that feedback. You must dress and carry yourself in a manner that is superior to the standard, along with speaking and writing clearly.

Adaptability | Communication | Job-Related Business Focus | Planning & Organizing | Problem Solving Teamwork | Technical Expertise | Work Habits

Responsibilities will include:

• Manage the HR General calendar and mailbox—the primary liaison and delegator for all incoming HR items to the appropriate HR representative.
• Oversee, track, and report the Accountable plan submissions and record keeping.
• Create and organize new hire physical files, assisting with managing personnel files physically and virtually.
• Review and validate HR department credit card reconciliation and expenses, benefits deductions, including billing review for health benefits billing statements by the 26th of each month.
• Ensure labor posters are accurate and up to date, sending jurisdictional updates to applicable employees.
• Prepare and organize new team members' onboarding paperwork and schedules, including integration reviews (30, 60, 90-day), new hire policies, and I-9 verification for e-signature within the first 3 days of employment.
• Ensure all departments, organizational units, and charts have employees correct and updated information (i.e., manager, names, titles, phone numbers, and address changes.)
• Finalizing new hires' schedules with managers; sending out new hire invitations 1 week before the new start date.
• Coordinate workforce review schedules, gathering all needed items. Ensuring all deadlines are met.
• Create drafts for Annual Holiday schedule, holiday, anniversary, and birthday reminders, for HHR approval.
• Engage with new hires by sending check-in emails, sending uplifting messages, and ensuring their integration period is going smoothly.
• Become a Co-lead in the Agency Culture Committee and IMI Safety Committee.
• Assist with periodic workforce job descriptions reviews, researching general comparable(s).
• Assist with recruitment efforts as needed.
• Assist in the process of data gathering for DOL regulations, candidate trackin,g and workforce analytics from different sources and systems.
• Assist employees with basic HR needs, escalating any employee relations and behavioral matters to the HR Manager.
• Help maintain HR administrative records, including worker compensation, notices received from state departments, etc.
• Performs other duties as assigned.
• Travel less than 10%

Education & Qualifications:

The ideal candidate will possess the following:

• College Degree in Business or a related field, or related experience.
• Experience working in Human Resources with competence in various Human Resources functional areas, ie, recruitment, onboarding/offboarding, labor compliance, payroll, benefits, and employee relations. (Preferred)
• Knowledge of applicable laws and regulations related to Human Resources.
• Ability to handle highly confidential information in a professional manner.
• Demonstrates an elevated level of judgment and discretion—high emotional intelligence and professionalism.
• Self-Starter with a "let's get things done" "follow -up and "follow through" attitude (must).
• Must possess a high sense of urgency, initiative, and common business sense; works well under pressure and is adaptable to change.
• Must act in a professional and courteous manner and demonstrate an ability to work with a diverse group of individuals.
• Proficiency in Excel, PPT, Teams, Outlook, PowerPoint, Word, Excel and other Microsoft tools and document programs.
• Successful record of completion on mid to high-level Project Management duties, coupled with the ability to balance priorities.
• Strong writing and communication skills.
• Strong time management skills. Identifies and schedules project deliverables, milestones, and required tasks.
• Strong organizational and interpersonal skills.
• Strong team player, high-energy, soft skills, and a professional demeanor.
• Flexible and able to work with different management styles.
• Takes initiative and is a part of the solution to issues and problems.
• Hospitable, with a service-prone, client-first mentality.
• Follow-up and follow-through must be your mantra
• Ability to travel as needed.

Compensation: Commiserated based on experience and demonstrated successes

If this describes you and you can work in a macro-managed environment and complete tasks with spot-on accuracy, we want to hear from you

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IMI Agency is an equal-opportunity employer.

We celebrate diversity and are committed to an inclusive environment for all employees.

IMI Agency (Incentive Marketing, Inc.) specializes in Building Better Beverage Business for Hospitality Clients through innovative marketing programs and promotions, interactive food & beverage merchandising and operations tools, staff training, and recognition/reward programs across the Chain Hospitality industry. IMI programs create brand value and opportunities with consumers while driving food and beverage sales and profits for our Hospitality Operator clients. For over 30 years, we have maintained a singular focus: to manage in the best interests of our clients. We exist as an extension of our Clients, a partner—there to simplify the complex, to be transparent, to offer a unique perspective that goes beyond the bottom is always completely aligned with their goals and objectives.