Administrative Assistant

The mission of the Texas Workforce Commission (TWC) is to promote and support a workforce system that creates value and offers employers, individuals and communities the opportunity to achieve and sustain economic prosperity. To support our mission, we are seeking to fill an Administrative Assistant IV position to join the Older Individuals who are Blind Program. This position is located at 1117 Trinity Street, Austin, TX.

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

Benefits To Working For TWC Include

• Competitive starting salary: $3, $4,439.83 /month
• Defined Retirement Benefit Plan
• Optional 401(k) and 457 accounts
• Medical Insurance - Currently, the state pays 100% of the health plan premium for eligible full-time employees and 50% of the premium for their eligible dependents. Eligible part-time employees get a 50% state contribution for themselves and 25% for their dependents. Employees pay the remainder of the premium by paycheck deduction before taxes are withheld.
• Optional Benefits such as dental, vision, and life insurance
• 8 hours sick leave per month
• 8 hours vacation leave per month with potential to earn more with longevity
• Employee Assistance Program (EAP) services
• Additional benefits for active employees:

The Administrative Assistant IV performs advanced (senior-level) administrative support or technical program assistance work. Work involves disseminating information, performing internal administrative support work while promoting the Texas Confidence Builder's philosophy and leadership and blind training services offered to customers and staff. May train others. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

General Duties

• Performs advanced (senior-level) administrative support or technical program assistance work.
• Coordinates the disseminating of information, developing filing systems, and coordinating internal administrative support work.
• May supervise the work of others and provide guidance to others.
• Works under limited supervision, with considerable moderate latitude for the use of initiative and independent judgment.
• Creates and maintains simple to moderately complex spreadsheets.
• Compiles and analyzes complex data and producing statistical reports.
• Reviews manuals and procedures.
• Provides training support to other staff.
• Coordinates the purchasing and distribution of office supplies by entering purchase requisitions, places orders, verifies receipt of customer and agency purchases, tracks and monitors complex reports on purchases and travel.
• Tracks special projects.
• Develops, coordinates, and maintains filing systems and retrieves information; assists with budget projects, hardware and software troubleshooting.
• Performs related work as assigned.

Preferred Qualifications

• Experience and knowledge of the Vocational Rehabilitation Services Manual (VRSM) policies and interpreting TWC VR policies
• Experience with Rehab Works, TxRocs, PeopleSoft, Microsoft Teams and SharePoint
• Experience with compiling data and statistics
• High level of Customer Service experience
• Skill in attention to detail, organization, and time management
• Ability to navigate and effectively use Microsoft Office software programs and the use of standard office equipment
• Ability to work within a team environment
• Knowledge of State of Texas governmental agency structure
• Ability to problem solve challenging situations
• Ability to collaborate and communicate professionally with the general public, agency staff, and vendors

Knowledge, Skills And Abilities

• Knowledge of office practices and administrative procedures.
• Skill in the use of standard office equipment and software.
• Ability to implement new administrative systems and procedures and to evaluate their effectiveness; to interpret rules, regulations, policies, and procedures; to communicate effectively; and to provide guidance to supervise the work of others.

Minimum Qualifications

• Three years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records and reports.
• Relevant academic credits may be applied toward experience qualifications for this position.

Duty requires up to 10% travel (within the state of Texas) and the ability to lift up to 30 pounds.

Veterans
Use your military skills to qualify for this position or other jobs Go to to translate your military work experience and training courses into civilian job terms, qualifications and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser:

How To Apply
To be considered, please complete a State of Texas Application for Employment and apply online at or on Taleo (Job Search).

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section