Administrative Assistant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

We are seeking a highly organized, proactive, and resourceful Administrative Assistant to support the Director and the broader management team within our Gas Compressor Business organization. This role is critical to ensuring smooth day-to-day operations, coordinating complex schedules, managing communications, and facilitating cross-functional collaboration. The ideal candidate will be a self-starter with exceptional attention to detail and a passion for supporting high-performing teams.

Principal accountabilities may include but are not limited to the following:

• Provide executive-level administrative support to the Director and management staff.
• Manage calendars, schedule meetings, and coordinate travel arrangements for Director and Management Staff as needed.
• Prepare and edit correspondence, reports, presentations, meeting minutes, and other documents.
• Organize and maintain digital and physical filing systems.
• Assist in planning and executing team events, workshops both onsite and offsite.
• Liaise with internal departments and external stakeholders on behalf of the management team.
• Track action items, follow up on deliverables, and ensure deadlines are met.
• Support budget tracking, expense reporting, and procurement processes.
• Create and generate purchase requisitions and maintenance requests.
• Order and maintain appropriate inventory of office supplies including authorizing departmental expense and cost control.
• Maintain confidentiality and handle sensitive information with discretion.
• Continuously improve administrative processes and contribute to team efficiency.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint).
• Strong written and verbal communication skills.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Experience supporting senior leaders and working with cross-functional teams.

• Exceptional Organizational Skills: Ability to manage complex schedules, logistics, and documentation with precision.
• Strong Communication: Clear, professional, and tactful communication across all levels of the organization.
• Discretion and Integrity: Trusted to handle confidential information with care.
• Proactive Problem Solver: Anticipates needs and takes initiative to resolve issues before they arise.
• Adaptability: Comfortable with change and able to pivot quickly in dynamic environments.
• Attention to Detail: Ensures accuracy in all tasks, from meeting notes to financial tracking.
• Team-Oriented: Collaborative mindset with a willingness to support others and contribute to a positive team culture.
• Tech-Savvy: Quick to learn new tools and systems that enhance productivity.
• Customer Service Orientation: Approachable and responsive to internal and external stakeholders.
• Time Management: Skilled at prioritizing tasks and managing competing deadlines.

Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. 

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings