Human Resources Coordinator

POSITION:  Human Resources Coordinator

DEPARTMENT / DIVISION:  Police / Human Resources Division

Competition Number:  P05-26

Date of Issue:  January 9/2026  

Closing Date:  February 2/2026

Pay Group:  $37.65/hr (Pay Grade rate)

Number of Positions:  1

Duration:  Temporary Full-Time

Work Schedule:  Monday through Friday, 35 hours per week.

To Apply:  All submissions shall be sent electronically by 4:30pm on the above closing date and should include all qualifications and experience relevant to the position.

POSITION FUNCTION:

Provide confidential support services for the Human Resources Division.  Primary responsibilities include recruitment and selection, training and development coordination, and general HR operations administration.  Provide flexible support across HR portfolios and collaborate with internal and external stakeholders to ensure efficient HR service delivery.

KEY DUTIES:

Recruitment and Selection:  Coordinate end-to-end recruitment activities for new police members and civilian staff, including communication with applicants, organizing interviews and assessments (e.g., ETHOS, POPAT, polygraph, psychological evaluations, occupational health screenings), and maintaining accurate records.  Maintain applicant data in systems such as BambooHR, and internal tracking platforms.  Liaise with internal stakeholders and external agencies to facilitate background checks, ride-alongs, reference verifications, and additional screening processes.  Support recruitment outreach initiatives, including career fairs and information sessions.  Conduct recruitment background checks when required.

Training and Development:  Coordinate internal and external training sessions, including registration, facility bookings, travel and accommodation arrangements, and training logistics.  Liaise with agencies such as the Justice Institute of BC and the Canadian Police College regarding course offerings and participant communication.  Monitor training completion, certifications, and recertification requirements to ensure compliance.  Track training expenditures, prepare budget estimates, and manage expense claims and invoices.

HR Operations Administration:  Prepare and manage correspondence, confidential HR reports, memos, and supporting documentation.  Support onboarding and orientation for new employees; maintain logs of HR activities such as promotions, resignations, transfers, and annual psychological assessments related to the VicPD Annual Wellness Check-In Program.  Liaise with WorkSafeBC to support claims processing and maintain related documentation.  Coordinate submission of divisional timesheets and assist with payroll- and training-related financial tracking.  Sit as a committee member representing HR on the VicPD Joint Health and Safety Committee.  Take minutes at HR or divisional meetings as needed; create forms and maintain filing systems.  Respond to internal and public inquiries regarding HR policies and services, ensuring accuracy and professionalism.  Act as a liaison to support collaboration across HR service areas.  Collect and compile HR data for reports, dashboards, audits, and summaries.  Assist with internal audits and contribute to process improvement initiatives.

Perform related duties where qualified.

INDEPENDENCE:

Report directly to the Director of Human Resources and receive functional direction from the HR Supervisors.

Work is generated by HR Divisional needs and assigned by HR Supervisors.

Performs work independently according to established guidelines and divisional needs.

Issues such as problems with budget expenditures or assigned work are referred to an HR Supervisor.

WORKING CONDITIONS:

Physical Effort:

Sit with arms unsupported while keyboarding. (frequent)

Pack and lift banker boxes of archived personnel records. (occasional)

Mental Effort:

Meet multiple deadlines. (frequent)

Short periods of intense concentration while taking and transcribing minutes. (occasional)

Visual/Auditory Effort:

Focus on a variety of source data and computer for short periods. (frequent)

Work Environment:

Office setting with regular exposure to interruptions and noise.

KEY SKILLS AND ABILITIES:

Consistent demonstration of a high level of discretion and confidentiality.

Proficiency in current Victoria Police Department computer systems, including Microsoft Office applications, and HRIS platforms such as BambooHR and TalentLMS.

Strong written and verbal communication skills.

Demonstrated ability to organize and prioritize multiple tasks with accuracy and efficiency.

Ability to establish and maintain effective working relationships with diverse internal and external contacts, including police and government agencies.

Understanding of basic bookkeeping and budgeting principles.

Minimum typing speed of 60 wpm.

QUALIFICATIONS:

Formal Education, Training and Occupational Certification:

High school graduation.

Secretarial course. (6 months)

Basic Bookkeeping. (2 months)

Experience:

2 years of related experience or an equivalent combination of education and experience.

OTHER:

Required to obtain enhanced security and criminal record clearance.

Required to sign attestation of confidentiality.

May be requested to substitute in a more senior position.

This is a CUPE Local 50 position.

Job Description: 4334