Administrative Assistant

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management. This role involves providing exceptional customer service, managing administrative tasks, and ensuring smooth daily operations within a professional environment. Bilingual skills are a plus, as is experience with QuickBooks, Microsoft Office, Google Workspace, and data entry. The position offers an opportunity to contribute to a dynamic team in a fast-paced setting.

Responsibilities

• Provide customer support via phone, email, and in person, ensuring excellent phone etiquette and customer service standards
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Coordinate calendar management and schedule appointments using PSA
• Assist with office management tasks such as supply ordering, record keeping, and maintaining office equipment
• Handle light bookkeeping responsibilities using QuickBooks or similar software as needed
• Maintain organized records of correspondence, invoices, and other administrative documents

Qualifications

• Previous Administrative experience is a plus
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets, Calendar), and data entry software
• Experience with QuickBooks or similar bookkeeping software is preferred
• Excellent communication skills with professional phone etiquette; bilingual abilities are a plus
• Strong typing skills and attention to detail for proofreading and document management
• Ability to manage multiple tasks efficiently with good time management skills
• Previous experience in customer service or support roles is desirable
• Office management experience including filing systems and supply coordination is advantageous
• Prior experience as a receptionist is beneficial but not required

This position offers an engaging work environment where organizational excellence and customer service are valued. Candidates who demonstrate professionalism, adaptability, and strong technical skills will thrive in this role.

Pay: $ $18.00 per hour

Expected hours: 35.0 per week

Benefits:

• Paid time off

Work Location: In person