Office Manager

Company Overview:

At HeroWear, we make wearable technology to help hardworking men and women do their jobs and go home every day feeling better. Our exosuit is at the cutting edge of technology and helps the hardest working people in our communities save their bodies from what is often literally back-breaking work. Our team is a multi-disciplinary group of engineers, scientists, and business leaders who love building great products and great companies. In this role, you will help bring this solution to some of the largest companies in the world to improve the lives of their workers.

Role Overview:

We're looking for a hands-on, highly organized Office Manager to keep the day-to-day engine of our workplace running smoothly. This person owns the physical office experience, supports executive scheduling and travel, and drives consistent, thoughtful culture moments across the company. You'll proactively spot issues, solve problems quickly, and build simple repeatable systems that make the office and team run better.

This role is ideal for a real "do-er" — someone who thrives on ownership, follow-through, and creating order out of chaos. If you love making spaces and systems work better, and you're energized by helping people do their best work, we'd love to meet you.

Responsibilities:

Office Operations & Environment

• Own the physical office experience — furnishings, organization, cleanliness, supplies, and overall functionality.
• Maintain consistent standards for common areas, kitchens, meeting rooms, and workspaces.
• Coordinate vendors and service providers as needed (cleaning, repairs, IT support coordination, building management, etc.).
• Identify and resolve office issues quickly, keeping the workplace safe, efficient, and pleasant.
• Manage inventory of snacks, beverages, and office supplies; track usage and reorder proactively.
• Implement small improvements and systems that keep the office running smoothly and consistently.

Meetings, Events & Outings

• Plan and coordinate company meetings, all-hands, team offsites, events, and outings.
• Handle logistics such as space setup, catering, materials, agendas, and scheduling.
• Create repeatable event processes that make gatherings consistent, thoughtful, and easy to run.
• Support onsite and offsite event execution as needed.

Executive & Team Travel Support

• Manage Executive calendar(s), including scheduling meetings, prioritizing conflicts, and confirming details.
• Coordinate domestic and international travel for Executives as needed (flights, hotels, ground transportation, itineraries).
• Own end-to-end travel planning for team conferences, trade shows, and company events — including booking, registrations, itineraries, and on-site logistics.
• Track key event and travel deadlines (registration dates, hotel blocks, shipping/windows, etc.) and coordinate with internal owners to ensure readiness.

Culture, Communication & Recognition

• Track and coordinate employee milestones: birthdays, anniversaries, holidays, life events, and special recognitions.
• Manage gifting and internal communications related to these moments.
• Act as a culture ambassador — helping strengthen team connection, morale, and clear communication across the organization.
• Support onboarding logistics for new hires (workspace setup, welcome moments, orientation support).

Requirements:

• 3+ years of experience in office management, workplace operations, executive support, or a similar role.
• Proven ability to manage multiple priorities and execute quickly with minimal oversight.
• Strong organizational systems and attention to detail.
• High ownership mindset — you see what needs doing and do it.
• Excellent interpersonal and communication skills; comfortable working across all levels of the organization.
• Comfort with core workplace tools (Google Workspace, Slack, calendar systems, basic travel tools).
• Ability to handle sensitive information with discretion and professionalism.

Preferred Candidates will have:

• Experience directly supporting senior leadership.
• Event planning or culture-programming experience in a fast-moving company.
• Vendor management and light budget ownership experience.
• Experience coordinating travel/logistics for conferences or trade shows.

What Success Looks Like:

• The office is consistently clean, organized, stocked, and fully functional — it "just works."
• Executives and teams can rely on smooth scheduling and travel without needing to chase details.
• Conferences and company events feel organized, thoughtful, and stress-free for attendees.
• Culture moments happen reliably, and people feel remembered and appreciated.
• Problems get solved proactively — you're already on it before anyone asks.

Why Join Us

You'll have a visible, high-impact role in shaping the daily experience of the team. This position is trusted, autonomous, and essential to helping the company operate at a high standard — both in how our workplace functions and how our culture shows up day to day.

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings