Town Clerk

Position Overview

The Town of Clinton is seeking a detail-oriented, highly responsible Town Clerk to perform administrative duties related to land records, vital statistics, elections, and official town documentation. This position plays a key role in ensuring statutory compliance, public access to records, and smooth office operations.

Supervision

Received: Reports directly to the Town Manager

Exercised: Supervises Assistant Town Clerk

Essential Duties & Responsibilities

• Plans, administers, and supervises all work activities and statutory responsibilities of the Town Clerk's Office

• Supervises and assigns daily tasks to Assistant Town Clerk

• Oversees the filing of land records, maps, legal documents, and land transactions

• Participates in professional development to remain current with legislation, elections, and records management

• Prepares data, reports, studies, and recommendations

• Collects state and local conveyance taxes; maintains and reconciles cash drawer

• Posts all required legal notices

• Accepts and distributes FOIA requests

• Administers oaths of office to elected/appointed officials

• Receives lawsuits and coordinates with the Town Attorney and relevant offices

• Accepts claims for damages and other legal filings

• Serves as official record keeper and custodian of the Town Seal

• Records, indexes, and maintains deeds, mortgages, liens, releases, maps, and related land records

• Assists with codification and maintenance of Town Ordinances and Charter

• Distributes land record and vital statistics reports to Town departments

• Records, processes, and preserves public documents per State Statutes

• Issues licenses and permits including marriage, dog, hunting, liquor, and trade name certificates

• Prepares reports for State agencies including Secretary of the State, DPH, Agriculture, DEEP, and State Treasurer

• Registers and maintains vital statistics

• Creates, certifies, and maintains birth, marriage, and death certificates

• Issues burial, cremation, disinterment, and transit permits

• Assists in administering elections and reporting results

• Processes voter registrations and changes

• Posts notices and files minutes for Boards and Commissions per FOIA

• Maintains public access to Board and Commission records

• Performs Notary Public duties

• Assists municipal departments, attorneys, and the general public

• Responds to general inquiries including research and genealogy requests

• Performs related tasks as required.

Knowledge

• Extensive knowledge of CT State Statutes related to Town Clerk duties

• Knowledge of Connecticut elections administration

• Knowledge of municipal administration and office practices

• Knowledge of records management, statutory retention, and disclosure requirements

Abilities

• Attend conferences and training programs

• Ability to handle and process high volume of paperwork accurately and efficiently and maintain complex file and record systems.

• Communicate effectively verbally and in writing

• Maintain confidentiality and work independently

• Supervise and support staff

• Build strong working relationships with public and officials

• Perform multiple tasks with strong attention to detail.

• Ability to handle frequent interruptions and specific deadlines.

• Knowledge and skill in the use of the internet, spreadsheet, word processing and database software, and email.

Physical Requirements

• Ability to lift up to 25 lbs

• Ability to stand, walk, stoop, kneel, and use hands as needed

• Required vision includes close, distance, peripheral, and focus adjustment

Desired Minimum Qualifications

Education, Training & Experience

• Certification as a Connecticut Certified Town Clerk (CCTC) or a minimum of five years' experience working in a Town Clerk Office.

• Associate's degree in business, Accounting, Public Administration, or related field (Bachelor's preferred)

• Notary Public Certification within six months

• Valid CT driver's license or ability to obtain

• Must be bondable

• If does not have Certification as a Connecticut Certified Town Clerk (CCTC), they will become certified within three years from date of hire.

Additional Information

This job description outlines the primary responsibilities and qualifications for the Town Clerk position in the Town of Clinton. It is not an employment contract and may be revised as organizational needs evolve. The Town of Clinton is an equal opportunity employer. The above description is illustrative of tasks, knowledge and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Applications will be reviewed on a rolling basis until the position is filled. The Town of Clinton is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $74, $95,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person