Administrative Assistant, Senior

Under direction, to serve as primary coordinator and provide a variety of administrative support for an assigned County department head and department; to perform administrative, staff, and office management duties; to perform difficult, complex, and specialized office support, information gathering, information preparation, and public relations assignments; and performs related duties as assigned.

Education and Experience:

Five (5) years of increasingly responsible work experience performing a variety of administrative and complex office support work, including substantial experience in maintaining fiscal information and including substantial public contact.

Additional directly related education and/or experience may be substituted.

This is not exhaustive of all job responsibilities. For more details, please refer to the link provided below.

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The information presented in job postings, job descriptions, or recruitment materials does not form a legally binding contract, either explicit or implicit. Benefits may differ among different employee groups. The details provided in these materials are subject to change or cancellation without prior notification. Prospective employees of the County of Lake must undergo the County's pre-employment medical review program upon receiving a conditional job offer before assuming their position with the County.

Applicants may substitute relevant experience and/or education at a 2 to 1 ratio to fulfill minimum qualifications. For further details, individuals should reach out to the Human Resources department.

ADA Accommodations

Individuals in need of accommodation during the application and/or selection process under the Americans with Disabilities Act (ADA) should reach out to County of Lake Human Resources at

The County is an Equal Opportunity-Affirmative Action Employer

Veteran's Preference

ADMINISTRATIVE ASSISTANT, SENIOR

DEFINITION

Under direction, to serve as primary coordinator and provide a variety of administrative support for an assigned County department head and department; to perform administrative, staff, and office management duties; to perform difficult, complex, and specialized office support, information gathering, information preparation, and public relations assignments; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is a specialized Administrative Assistant, Senior classification. Incumbents provide specialized administrative support work. Incumbents also oversee and coordinate office and administrative support functions.

The Administrative Assistant, Senioris distinguished from the Administrative Assistant by the fact that the Administrative Assistant, Senior performs a wider variety of more difficult and/or specialized support work.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from department head or management staff, depending on the assigned functional area. Exercises no direct supervision over staff. May provide lead direction, work coordination, and training, as assigned.

EXAMPLES OF ESSENTIAL DUTIES

Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.

• Serves as primary administrative staff support for a County department head and department

• Performs a variety of office management, administrative support, and fiscal support assignments

• Performs public information and relations assignments, including receiving office visitors and telephone calls

• Providing comprehensive information aboutpolicies, functions, and procedures
• May assist the public with application and permit procedures, including preliminary review of material submitted to support applications
• Assists with the development and control of the department budget
• Maintains and tracks a variety of fiscal and budget control journals, documents, and reports
• Prepares and submits activity reports and reports required by other government agencies
• Maintains and submits payroll documents and records
• Establishes and updates information retrieval systems
• Prepares purchasing documents and facilitates purchasing procedures
• Gathers, organizes, and summarizes a variety of data and information
• Performs special projects and prepares reports; prepares correspondence and informational materials
• May coordinate preparation and submission of grants
• Prepares agenda materials for meetings
• May attend meetings and take notes
• Operates computers, maintaining and updating files and databases
• Generates computer reports
• Performs word processing
• May have lead worker or full supervisory responsibilities for other staff.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• County and department policies, rules, and regulations.
• Laws, rules, and regulations affecting the assigned department's operations and programs.
• Establishment and maintenance of files and information retrieval systems.
• Modern office management methods and procedures.
• Budget development and control.
• Public and community relations.
• Purchasing methods and procedures.