Administrative Supervisor

Overview
We are seeking a highly organized and proactive Administrative Supervisor to oversee daily office operations and support our team. This role requires strong leadership, excellent communication skills, and extensive experience in office management. The ideal candidate will be responsible for supervising administrative staff, managing schedules, coordinating vendor relationships, and ensuring efficient office workflows. Experience in medical office management, bookkeeping, and human resources is preferred. The Administrative Supervisor will play a key role in maintaining a professional environment and supporting organizational goals through effective administration and team leadership.

Responsibilities

· Supervise and provide guidance to front desk staff, ensuring professional and efficient client and visitor interactions.

· Manage scheduling systems to support staff coverage, meetings, and organizational needs.

· Oversee records management, including organization, storage, and compliance with applicable policies and regulations.

· Coordinate building and grounds maintenance, working with vendors and contractors as needed.

· Order, track, and manage office supplies, furniture, and equipment to support daily operations.

· Monitor and allocate office space to optimize efficiency and comfort.

· Assist in the development and implementation of administrative policies and procedures.

· Develops training plan for all new administrative supervisors and staff.

· Support leadership with special projects and operational needs.

· Develop and execute operational reports as needed to drive organizational efficiency.

Qualifications

· Proven experience in administrative supervision or office management.

· Strong organizational and multitasking abilities.

· Excellent communication and interpersonal skills.

· Knowledge of records management and office procedures.

· Ability to lead, motivate, and develop staff.

· Proficiency with office software (e.g., Microsoft Office Suite, scheduling tools).

. Bi-Lingual Preferred

. Must be able to work Evenings and Weekends

Additional Expectations

This job description is not intended to be all-inclusive. The Administrative Supervisor may be assigned additional responsibilities as organizational needs evolve.

This position offers an opportunity to lead a dynamic team while ensuring the smooth operation of our organization's administrative functions. We value dedicated professionals committed to excellence in office management.

Job Type: Full-time

Pay: $50, $65,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person