Senior Coordinator Upward Bound Math

Under minimal supervision, provides coordinating services, keeps official records, and executes administrative policies determined by or in conjunction with other officials, within area of assigned responsibility.

Essential Functions

Serve as the official recruiter for the program by developing recruitment strategies and materials, working with the schools in the target area to schedule presentations, retrieving data, following up on referrals, etc. and creating enrollment files for each applicant/prospective student.

Responsible for recruiting and enrolling the specified number of students the program is funded to serve annually.

Responsible for all aspects of the UBMS students' application and admissions processes, probationary period monitoring and exit interviews.

Monitor & track the students' grades and progress toward graduation by accessing the students' report cards and transcripts through collaborations with San Elizario, Fabens and Tornillo (or any grant district) administrations and/or authorized contacts at the high schools.

Prepare academic summary reports as needed and provide data to the school district(s) and individual campuses.

Provide academic advising to the students and monitor grade improvement processes with the assistance of the students' high school instructors, counselors, and or campus contacts.

Monitor and record the students' Saturdays and summer program attendance; as well as extra-curricular school activities and/or sport schedules that conflict with program attendance.

Manage the students' monthly stipend process by monitoring attendance/participation and providing the necessary documentation for the request, security and distribution of funds.

Assist in the planning and execution of the annual College Visits Tours, field trips, and cultural excursions in the fall, spring, and summer and serves as the supervisor on all participant trips.

Develops connections/networks with community and campus partners to establish cross-agency programs that will enhance the participant experience.

Coordinates the application procedures for supplementary/partner programs like the University of Texas-Arlington Upward Bound Math & Science program, the summer STEM component programs (ExciTES, ExciTES Challenge, Weather Camp, EarthTech camp, Texas Tech health sciences camps, LSPI (Law School Preparation Institute), the National Hispanic Institute programs, IC CAE, etc.

Responsible for data input pertinent to the creation of the annual performance report & grant proposals.

Provide student supervision for all on and off-campus activities.

Assist students with processes pertaining to their college readiness instruction, college admissions and financial aid processes, letter recommendations, advising, etc.

Serve as the program representative and liaison with target school administrators, instructors, and staff.

Abides by district policies, procedures, and develops programming based on district variations in policies. Notifies departmental staff of all applicable district changes, as necessary.

Serve as mentor/advisor to the Upward Bound Math Science Student Govt. Association and Community Service Committee.

Supervise the program's Undergraduate Assistants in the performance of their duties during Saturday class days, program field trips and college visits tours.

Coordinates the preparation of management and productivity reports and studies.

Establishes goals and objectives; develops and coordinates evaluation activities.

Coordinates the implementation of techniques for evaluating business functions or division or department activities.

Coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures.

Identifies areas of needed change and makes recommendations to improve operations.

May coordinate staff development plans and activities.

May represent the business function, division, or department at meetings, conferences, and seminars or committees.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Note: Occasional traveling required. Work schedule will include Saturdays and some evenings as required by the program.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's Degree

and

Experience: Three years of related experience; or equivalent combination of education and experience.

Must be bilingual in English and Spanish.

Note: A valid state issued drivers license is required for this position.

Preferred Qualifications: Four years of related experience and/or training to the essential duties and responsibilities; or equivalent combination of education and experience.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at , by email at , or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office