Sr. Clerk II

The Town of Stoughton is seeking applicants to fill the position of Senior Clerk II in the Treasurer Collector's Office. This is a fulltime (35Hrs/Wk), benefitted, union position.

The Senior Clerk II reports to Treasurer Collector and provides administrative, basic bookkeeping, secretarial, and clerical support to department staff; provides administrative support in the keeping and maintenance of official municipal records and files; and all other related work as required. Most work is performed under typical office conditions.

ESSENTIAL FUNCTIONS:

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related oral logical assignment to the position.

· Performs routine clerical and administrative support in answering phones, receiving the public, providing customer assistance, cashiering, data processing, and bookkeeping.

· Answers in-coming calls and routes callers or provides information as required.

· Responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.

· Reconciles data for specific accounts and payroll and resolves discrepancies in accordance with established procedures.

· Receives, stamps, and distributes incoming mail, processes outgoing mail.

· Reviews forms, lists, documents, and correspondence for accuracy and completeness.

· Maintains a daily cash balance; balances cash on hand against receipts; prepares and balances deposits; makes a listing of deposits by accounts; examines receipts for accuracy and completeness; brings deposit to Treasurer's Office.

· Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports.

· Maintains filing systems, control records and indexes using moderate independent judgment.

· Serves as back-up for other administrative and/or clerical personnel

· Prepares and submits written reports to supervisor as required

· Performs similar or related work, as required, or as situation dictates

Specialized Functions – Treasurer's Office

• First to accept and verify department turnovers and combines all for the daily deposit
• Enters Rockland Trust Collector