Construction Administrative Assistant

Job Overview
Carrollton Design Build is a leading Design Build Firm specializing in commercial and residential projects. We are seeking a detail-oriented and highly organized Administrative Construction Assistant to support our project teams and office operations. The ideal candidate will have experience with construction management software and a strong background in administrative support.

Duties

• Provide administrative support to the construction team, including managing schedules and calendars.
• Assist with data entry, filing, and maintaining organized project documentation.
• Handle multi-line phone systems to manage incoming calls and inquiries effectively.
• Support customer service efforts by addressing client questions and concerns promptly.
• Utilize Procore, Sage 300, AIA Software and Microsoft
• Coordinate office management tasks, including ordering supplies and maintaining inventory.
• Proofread documents to ensure accuracy and professionalism in all communications.
• Assist with clerical duties such as typing reports, creating spreadsheets, and utilizing Microsoft Office.

Requirements

• Proven experience in an office setting with clerical or administrative responsibilities.
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Procore, Sage 300 and AIA.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong customer service orientation with effective phone etiquette and interpersonal skills.
• Experience in calendar management to assist project scheduling effectively.
• Ability to work independently as well as part of a team in a fast-paced environment. If you are looking for an opportunity to grow within the construction industry while utilizing your administrative skills, we encourage you to apply for the Construction Assistant position today

Job Type: Full-time

Pay: $45, $55,000.00 per year

Benefits:

• Health insurance
• Paid time off

Experience:

• Construction: 3 years (Preferred)
• Administrative Assistant: 3 years (Preferred)
• Sage 300: 3 years (Required)
• ProCore: 3 years (Required)

License/Certification:

• ProCore Certification (Preferred)

Ability to Commute:

• Paoli, PA Required)

Work Location: In person