Secretary/Receptionist

Overview
We are seeking an energetic and detail-oriented Secretary/Receptionist to be the welcoming face of our organization. This vital role combines front desk management, administrative support, and customer service to ensure smooth daily operations. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess a positive attitude that reflects our commitment to professionalism and client satisfaction. This paid position offers an exciting opportunity to develop your office management skills while supporting a dynamic team.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth, creating a positive first impression
• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using proper phone etiquette
• Schedule appointments, maintain calendars, and coordinate meetings for staff and executives
• Handle data entry tasks accurately using Microsoft Office, Google Calendar, and other office software
• Perform clerical duties such as filing, proofreading documents, and maintaining organized records
• Support office management activities including supply ordering, mail distribution, and general administrative support

Requirements

• Bilingual; Speaks and writes English and Spanish
• 21 years old minimum
• Willing to complete a CORI/SORI
• Proven experience in office administration or clerical roles with strong organizational skills
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong customer service skills with the ability to communicate clearly and professionally both in person and over the phone
• Bilingual abilities are highly desirable to effectively serve diverse clients and team members
• Experience with multi-line phone systems and phone etiquette is essential
• Familiarity with data entry, filing systems, proofreading, and calendar management tools
• Knowledge of QuickBooks or bookkeeping experience is a plus but not mandatory
• Demonstrated ability to manage time efficiently and prioritize tasks effectively

Work Hours:

Monday - Thursday, 1:30pm - 6:00pm

Friday, 1:30pm - 5:00pm

OFF Saturdays and Sundays

***Once or twice a month secretary must be willing to stay until 6:30/7:00pm. Secretary will be given plenty of notice prior to date of staying late

Join us to be an integral part of our team where your organizational talents will shine We value proactive individuals who are eager to contribute their skills in a supportive environment. This paid role is perfect for those looking to grow their office management expertise while providing exceptional customer support.

Job Type: Part-time

Pay: $ $22.00 per hour

Expected hours: 25 per week

Benefits:

• Employee discount
• Paid time off

Language:

• Spanish (Required)

Ability to Commute:

• Lawrence, MA Required)

Work Location: In person