Office Coordinator

Catholic Community Services of Southern Arizona, Inc. (CCS) is thriving For over 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence. Providing Help. Creating Hope. Serving All.

We credit our continued success to our valuable employees If you want to make a difference, help people, and serve your community, we want YOU to join our team For more information visit our website at:

OVERVIEW

This role involves managing communications, performing clerical tasks, and handling donations, including recording and acknowledging contributions. Key duties include organizing volunteer schedules, preparing payroll for review, and attending staff meetings while maintaining a strong understanding of rules, procedures, and community resources. Confidentiality regarding household and personal matters for participants and staff is essential. Position may from time to time be stressful and require a high demand of performance. May perform other duties as assigned.

ESSENTIAL FUNCTIONS

• Receives calls and in-person visitors and directs each to appropriate staff and/or departments
• Types and maintains workflow of correspondence; files documents
• Maintains a running directory of supplies and coordinates ordering of supplies as needed
• Receives monetary and in-kind donations; provides donations to organization's Development Department as assigned
• Organizes and maintains volunteer schedules
• Prepares payroll for Program Manager review
• Maintains working knowledge of both program participants and community resources for matching
• May drive agency or personal vehicle on company business

MINIMUM REQUIREMENTS

Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Executive Director of Human Resources.

• High School Diploma or GED
• 2 years of directly-related experience
• Proven skills utilizing Microsoft Office Suite
• Proven strong communication skills - oral and written are clear, concise, and in an organized fashion using appropriate style, grammar, and tone
• Strong knowledge of numbers, their operations, and interrelationships, including budgeting experience
• Ability to obtain First Aid and CPR certification

REGULATORY

• Must be at least 18 years of age
• Valid driver license, proof of insurance, and 39-month motor vehicle report
• Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card and FBI National Criminal Records History Report (employer paid)
• Pass pre-employment drug screen (incudes marijuana, regardless of recreational use laws) (employer paid)
• TB screening

DESIRED QUALIFICATIONS

• Post-secondary education
• Additional years of directly-related experience
• Bilingual in English and Spanish, verbal and written
• Experience with QuickBooks software

The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.

We are an Affirmative Action Equal Opportunity Employer for all individuals. All qualified applicants are encouraged to apply.