Administrative Assistant

• Direct clients, staff, and guests to appropriate departments.
• Manage office supplies, and order in food for meetings.
• Book and setup meeting rooms as required.
• Connect incoming phone calls and respond to email inquiries.
• Create and populate expense reports as requested.
• Handle client contact lists, including database management.
• Create Excel spreadsheets, PowerPoint presentations, and Word documents.
• Type, format, and proofread correspondence documents.
• Receive and sort daily mail and assist with courier deliveries.
• Administrative support in the office as required.
  

• Enthusiastic, resourceful, empathetic, and patient while dealing with clientele.
• Intermediate-level skills in Microsoft Office are required to assist with day-to-day responsibilities.
• Must have excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize deadlines and work under pressure.
• Proactive and able to take on various administrative tasks.
• Have a positive and professional attitude with the willingness to help out with administrative tasks.
  

Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.