Administrative Assistant

Job Title: Administrative Assistant- Part-time

Location: Niagara on the Lake

About Us:

Welcome to Lactalis Canada – where we take pride in being recognized as one of 2025 GTA's Top Employers As well as one of Forbes Canada, Top Canadian Employer for 2025 Our journey revolves around enhancing the lives of Canadians through a rich variety of dairy delights, including some of Canadian's favourite dairy brands such as like Black Diamond Cheese, Lactantia Milk, Astro Yogurt, Balderson Cheese, and Cheestrings. In fact, we're proud to say our products grace the shelves of an incredible 94% of Canadian households

With a 140-year legacy driven by innovation and unwavering quality, we're seeking like-minded individuals to join us in shaping our next chapter

About the opportunity:

The incumbent works under limited supervision, primarily supporting a team or department with day-to-day office activities including organizing/filing information, scheduling/coordinating meetings, invoice processing, document maintenance, communication distribution and making travel arrangements.

**Please note this is a Part-time role, working 3 days per week in office**

The attributes we are looking for:

• Plan and coordinate regularly occurring meetings including drafting the agenda, collecting, and distributing communication materials (including minutes).
• Ensure hours for all hourly employees at the site are accurately entered and coded in the time and attendance system on a weekly basis. Perform regular audits and testing of the time and attendance system (as required).
• Enter PATS for all employee changes at the site (personal information changes, rate changes, position changes, new hires, transfers, changes of benefits, terminations) and validates that the changes are reflected in the company's HRIS and the payroll system.
• Maintain documentation associated with department files and/or programs. This may include distributing/collecting materials and storing them in a secure place.
• May assist with reporting and auditing department records and assist with regularly occurring audits.
• Assist in the coordination of social events within the site. May represent the department/team on committee(s) within the organization.
• May provide guidance to employee questions associated with office equipment or supplies and if required, re-direct them to the appropriate person or policy.
• Maintain a strong understanding of the company and structure to ensure all appropriate parties are involved in applicable projects and communication.

What you will bring:

• Post-secondary education in Business or Operations is required, or equivalent experience.
• Three (3) years of experience in an administrative support position is required.
• Ability to be handle confidential and sensitive information.
• Proficient with MS Office 365 is essential.
• Independently identifying, planning and executing on objectives is required.
• Strong analytical, problem solving and decision- making skills
• Excellent verbal and written communication skills with a high level of accuracy and attention to detail
• Ability to work independently while supporting a collaborative team environment
• This job description is intended to summarize the overall level of responsibility of the job and is not an exhaustive list of all the duties performed.

Job Type: Part-time

Pay: $42,000.00-$44,500.00 per year

Expected hours: No less than 24 per week

Work Location: In person