Coding Specialist

Position Overview 

Apex Skin is seeking a detail-oriented and motivated Coding Specialist (CS) to join our growing Revenue Cycle team. The Coding Specialist plays a critical role in ensuring timely and accurate claim submissions for all Apex Skin providers. This position is responsible for reviewing (scrubbing) provider-entered charges prior to claim submission, ensuring coding accuracy, and maintaining compliance with all Federal, State, and payer-specific coding laws and regulations. The ideal candidate will possess strong knowledge of coding, an eye for detail, and the ability to work collaboratively within a fast-paced environment to support Apex's financial, operational, and compliance goals. 

Schedule 

• Full-time, Monday through Friday (40 hours per week)
• Work arrangement: Remote work environment

Essential Functions 

• Review, scrub, and post pending charges and claims in the Practice Management system by assigned offices prior to claim submission.
• Maintain a one-day posting lag for most charges, ensuring timely and accurate claim submission.
• Coordinate with other team members to ensure all charges are posted correctly prior to month-end.
• Send charge-related tasks and inquiries to providers regarding posting questions or discrepancies.
• Report recurring errors on the charge error spreadsheet for inclusion in weekly provider reporting.
• Work collaboratively with peers to balance daily workload and support team efficiency.
• Review and address coding-related tasks in the ModMed inbox for provider change requests.
• Respond to and resolve billing-related inquiries from the billing questions inbox.
• Monitor and communicate payer policy changes to the Revenue Cycle Management (RCM) team and peers.
• Participate in coding accuracy and auditing initiatives to support compliance and process improvement.
• Demonstrate commitment to ApexSkin's Vision and Values in all daily activities.

Qualifications: 

• High School diploma or GED required.
• 1–3 years of progressive medical billing or coding experience, preferably in dermatology.
• Certified Professional Coder (CPC) or Certified Dermatology Coder (CDC or CPC-D) required.
• Proficiency in Microsoft Office and Practice Management systems; excellent computer and data entry skills.
• Thorough understanding of medical terminology, CPT/ICD-10 coding, and Federal, State, and payer-specific coding regulations.
• Strong attention to detail and accuracy in charge posting and coding.
• Excellent communication and collaboration skills with providers and team members.
• Ability to manage multiple priorities and maintain accuracy under tight deadlines.
• Solid analytical and problem-solving abilities.
• Commitment to compliance, confidentiality, and professionalism.
• Self-motivated, organized, and adaptable to process changes and updates.

Career Growth Opportunities 

• Motivated Coding Specialist may pursue: 
• Potential transition into Revenue Cycle Management leadership or coding education/training roles.
• Cross-training in billing operations and claims resolution.
• Participation in process improvement projects and technology optimization initiatives.
• Advancement to Senior Coding Specialist or Lead Coder roles within the Revenue Cycle team.
• Apex Skin provides training, mentoring, and development opportunities for individuals who demonstrate skill, reliability, compassion, and clinical accuracy.

Physical Requirements & Work Environment 

• Work performed in a remote home office environment with reliable internet connectivity.
• Prolonged periods of sitting and computer use for data entry, coding review, and electronic communication.
• Frequent use of hands and fingers for typing and navigating multiple software systems.
• Ability to communicate clearly via phone, email, and virtual platforms with providers and team members.
• Visual acuity sufficient to read electronic medical records, coding guidelines, and payer documentation.
• Requires consistent attention to detail and ability to maintain focus in a virtual setting.
• Must adhere to HIPAA and Apex Skin privacy standards while working remotely.

Apex Skin Culture 

Apex Skin fosters a collaborative, patient-first environment built on compassion, clinical excellence, and teamwork. We believe in a respectful and supportive workplace where employees feel valued, trusted, and empowered to contribute to exceptional patient experiences and meaningful clinical care. 

Employee Health & Safety Requirements 

All patient-facing employees are required to provide proof of a TB test within the past 12 months and an annual flu vaccination as part of Apex Skin's employee health and safety protocols. The Hepatitis B vaccination series is also strongly recommended for clinical staff due to potential occupational exposure risks. Apex Skin complies with federal and Ohio law by providing reasonable accommodations for medical conditions or sincerely held religious beliefs that prevent vaccination. Employees seeking an accommodation should contact Human Resources for more information. 

Equal Employment Opportunity Statement 

Apex Skin provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Apex complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall,