Program Support AssistantKMRG, LLC • Washington, Utah, United States

Dieses Stellenangebot ist nicht mehr verfügbar

Program Support Assistant

KMRG, LLC

Washington, Utah, United States

Washington, Utah, United States

Ähnliche Jobs finden

Über

ROLE
We are seeking a part-time Program Support Assistant to support the U.S. Election Assistance Commission Office of Inspector General (EAC OIG) in Washington, DC. You will provide administrative support to the EAC OIG, including managing calendars and meetings, coordinating travel and procurement, maintaining records and documents, and communicating with stakeholders in a secure federal setting.
Apply today
RESPONSIBILITIES
I. Communication

Serve as the primary point of contact for administrative support and customer service to staff and stakeholders

Receive and place phone calls on behalf of EAC OIG staff

Send and respond to email communications as requested

Take messages in the absence of staff and direct callers appropriately

Answer inquiries directly or refer individuals to appropriate staff members

Take meeting minutes when requested

Ensure meeting participants are briefed and provided necessary background materials

Log and respond to routine hotline complaints in accordance with policy

Prepare visitor access requests and assist visitors as needed

II. Scheduling

Schedule meetings and appointments based on EAC OIG commitments

Maintain the EAC OIG calendar accurately and consistently

Coordinate and maintain conference room schedules in coordination with other administrative staff

III. Documentation

Maintain and update handbooks, procedures, contact lists, rosters, and leave, travel, and training schedules

Use word processing, spreadsheets, and other software tools for administrative tasks

Create trackers and charts to support reporting and operational needs

Prepare documents in both draft and final form for review and use

Proofread materials for format, consistency, and compliance with formatting standards

IV. Mail

Receive and screen incoming EAC OIG mail and draft responses to routine correspondence

Distribute official mail and attach relevant background materials as needed

Search files and records to compile background information for pending actions

Review outgoing mail for proper addressing, attachments, and formatting compliance

V. Travel

Plan and implement travel arrangements for EAC OIG staff (e.g., cost estimates and reservations)

Create travel authorizations and review vouchers prior to approval

Coordinate and update travel schedules for EAC OIG personnel

VI. Procurement

Draft procurement and acquisition documents in support of office needs

Upload procurement files into the PRISM system

Draft requisitions and order office supplies and required equipment

Track delivery and receipt of approved supplies and materials

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

Advanced Microsoft Office skills

Skill in writing and editing documents

Ability to work independently

Ability to multitask

Exceptional interpersonal skills

Strong organizational, project management, and problem-solving skills

Attention to detail

REQUIRED EXPERIENCE

Five (5) years of administrative or secretarial work experience

PREFERRED EXPERIENCE

Two (2) of the five (5) years of administrative or secretarial work experience be related to work with a U.S. Government Agency

Program support experience in the areas of calendar and schedule management, reporting and communications management, information management, office management, and travel expertise

Experience working in contract support

EDUCATION

High school diploma required

Two (2) or more years of post-secondary education preferred

LOCATION

Washington, DC 20001

TELEWORK

Not eligible for telework

CLEARANCE

U.S. citizenship is required as it supports the U.S. federal government

CLIENT

U.S. Department of the Treasury

TRAVEL

Travel is not required

WORK HOURS

Flexible work days and hours

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Nonexempt

RELOCATION

Not eligible for relocation benefits

******************
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

Washington, Utah, United States

Sprachkenntnisse

English

Hinweis für Nutzer

Dieses Stellenangebot wurde von einem unserer Partner veröffentlicht. Sie können das Originalangebot einsehen hier.

Ähnliche Jobs finden