Executive Assistant

About the job

GCM CONTRACTING SOLUTIONS, INC.

Executive Assistant to Executive Leadership

Fort Myers, FL | Full-Time | On-Site | Competitive Salary + Benefits

What We Offer

• Competitive salary commensurate with experience ($100,000 – $150,000+ typical range for high-level professionals)

• Comprehensive health, dental, and vision insurance

• 401(k) with employer match

• Paid vacation and holidays

• Professional growth opportunities within a dynamic design-build firm

• Collaborative company culture built on integrity, innovation, and teamwork

About the Company

At GCM Contracting Solutions, we believe the most meaningful achievements happen when people come together to build, innovate, and create something that endures. Headquartered in Fort Myers, Florida, GCM is a nationally recognized design-build general contractor known for innovation in concrete construction, tilt-wall design, and large-scale commercial and marine projects. For over 35 years, we've been shaping the built environment with precision, performance, and partnership.

Our integrated divisions—Construction, Concrete, Engineering, and Development—work seamlessly together to deliver turnkey excellence from concept to completion. Beyond traditional design-build, GCM is a leader in automated storage technology through its ASAR (Automated Storage and Retrieval) division—the engineering innovation behind the world's first fully automated dry-stack marina. This patented system is redefining how boats and vehicles are stored, retrieved, and protected, merging automation, sustainability, and design ingenuity.

At GCM, our success is built on collaboration, craftsmanship, and accountability. We cultivate a team-driven culture that values creativity, precision, and shared accomplishment. Every project represents a collective pursuit of excellence—guided by integrity, innovation, and a commitment to delivering results that stand the test of time.

From the jobsite to the boardroom, GCM is more than a construction firm—it's a place where people, technology, and vision unite to create lasting impact.

The Role You'll Play

We are seeking an experienced and highly sophisticated Executive Personal Assistant to provide exceptional support to the President, Vice President, and Business Development Executive of GCM Contracting Solutions. This pivotal position requires an individual with impeccable judgment, organizational mastery, and the ability to manage professional, confidential, and time-sensitive matters with discretion and precision.

You will serve as a trusted partner and operational liaison, ensuring executive priorities are met and communication flows seamlessly across departments. This is a role for a polished, detail-oriented professional with a proven track record in executive support—someone who can anticipate needs, manage competing priorities with confidence, and navigate complex situations with poise, professionalism, and tact.

The ideal candidate thrives in a fast-paced, team-oriented environment, balancing initiative and humility while fostering collaboration across the organization. You'll represent the executive office with integrity, grace, and precision, helping drive alignment, efficiency, and excellence throughout the company.

Key Responsibilities

• Manage complex calendars, travel logistics, and meeting coordination for three executives

• Serve as a strategic gatekeeper, ensuring leadership time aligns with top priorities

• Prepare executive correspondence, reports, and presentations

• Support investor, client, and partner relations with professionalism and accuracy

• Facilitate communication across departments to drive alignment and progress

• Manage confidential materials, contracts, and sensitive correspondence

• Coordinate expense reports, vendor management, and administrative tasks

• Organize internal and client-facing events, meetings, and team functions

• Represent leadership with discretion, integrity, and cultural alignment

Experience You Bring

• 7+ years of experience supporting senior executives or C-suite leaders

• Emotionally intelligent, service-oriented, and adaptable

• Prior experience in construction, design-build, real estate, or professional services preferred

• Highly organized, resourceful, and calm under pressure

• Exceptional writing, communication, and interpersonal skills

• Tech-savvy—proficient with Microsoft 365, Teams, Outlook, and project management tools

Training Includes:

• Company orientation and leadership integration sessions

• Hands-on systems training (Outlook, CRM, project management, and scheduling software)

• Executive communication and time management coaching

• Mentorship from GCM's senior leadership team

• One-on-one professional development sessions with a business coach focused on leadership, communication, and strategic support skills

• Ongoing learning opportunities in executive administration, construction operations, and organizational management

This program equips you with the insight, composure, and confidence to represent leadership effectively, anticipate needs, and thrive in GCM's fast-paced, excellence-driven environment.

Full Key Result Areas (KRA) Based Job Description

1. Executive Coordination and Administrative Excellence

2. Manage and prioritize multiple executive calendars, travel, and communications

3. Anticipate needs and prepare meeting materials, reports, and presentations

4. Track and follow up on action items from meetings to ensure completion

5. Maintain confidentiality with all executive communications and sensitive data

6. Serve as liaison between executives and internal departments for coordinated communication flow

7. Cross-Departmental Collaboration and Communication

8. Facilitate alignment meetings and assist with project coordination between departments

9. Support communication between field and office teams by tracking executive directives

10. Draft, distribute, and maintain executive-level correspondence and updates

11. Coordinate cross-functional deadlines and ensure all stakeholders are informed

12. Operational & Logistical Support

13. Coordinate travel, itineraries, accommodations, and expense reporting

14. Manage credit card reconciliations, reimbursements, and budget tracking

15. Maintain organized digital and physical filing systems for efficient retrieval

16. Support event planning, client visits, and internal functions with logistical precision

17. Team Collaboration and Support Culture

18. Serve as a communication bridge between executives and their direct reports

19. Collaborate with other administrative and marketing staff to ensure smooth information flow

20. Reinforce brand, tone, and professionalism in all client and internal interactions

21. Identify opportunities to streamline administrative processes and improve productivity

22. Step in to support team tasks or project organization as needed

23. Confidentiality, Professionalism, and Representation

24. Handle sensitive business and personnel information with strict confidentiality

25. Communicate with diplomacy and professionalism across all contacts

26. Uphold GCM's standards for written and verbal communication

27. Maintain composure in high-pressure environments and manage competing priorities gracefully

Pay Transparency

It is GCM's intent to pay all team members competitive wages that are fair, motivational, and equitable. Actual compensation packages are based on several factors unique to each candidate, including skill set, experience, certifications, and location. Typical range for this position: $100,000 – $150,000 annually, plus performance-based incentives and benefits.

Job Type: Full-time

Pay: $100, $150,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Relocation assistance
• Vision insurance

Work Location: In person