HR Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management or clerical roles. This position offers an opportunity to work in a dynamic environment where multitasking and customer service are essential. Bilingual skills and experience with QuickBooks, Microsoft Office, and Google Workspace are highly valued. The role involves managing front desk responsibilities, data entry, filing, calendar management, and providing exceptional customer support to clients and team members.

Duties

• Manage front desk operations, including greeting visitors and answering multi-line phone systems with professional phone etiquette
• Handle incoming calls, emails, and correspondence efficiently
• Maintain accurate data entry and filing systems, ensuring documents are properly organized and accessible
• Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and communication
• Schedule appointments, manage calendars, and coordinate meetings for staff and executives
• Perform bookkeeping tasks using QuickBooks and assist with basic office management duties
• Support customer service efforts by addressing inquiries promptly and professionally
• Proofread documents for accuracy and clarity before distribution
• Assist with office supply inventory management and procurement
• Provide personal assistant support as needed, including calendar management and task prioritization

Experience

• Prior office experience or clerical experience preferred; familiarity with office management is a plus
• Proven ability to handle multi-line phone systems and provide excellent customer service
• Experience with QuickBooks, Microsoft Office (Word, Excel, Outlook), Google Workspace (Docs, Sheets, Calendar)
• Bilingual proficiency is desirable to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to manage multiple tasks efficiently
• Excellent typing speed and accuracy for data entry tasks
• Demonstrated professionalism in phone etiquette and customer support interactions
• Experience in medical or dental receptionist roles is advantageous but not required
• Personal assistant or administrative support experience will be considered an asset

Pay: $15.00 per hour

Work Location: In person