Contract Conformance Specialist

Job Description

Contract Conformance Specialist (CCS)

Position Summary

The
Contract Conformance Specialist (CCS)
is responsible for ensuring day-to-day contractual compliance across all executed contractual arrangements for assigned capital and maintenance projects. This role manages documentation, communication, and processes related to the contractual relationship between the Company and its Contractors, ensuring that all contractual obligations are clearly understood, executed, and adhered to.

The CCS plays a critical role in identifying, communicating, and resolving contractual matters in a timely and proactive manner. This position requires frequent interaction with third-party contractors as well as internal groups, including Legal, Project Management, Construction Management, Business Development, System Planning, Procurement, Contract Management, Project Controls, and other functional departments.

The CCS reports directly to the
Area Construction Manager
, unless otherwise directed by the Project Director or General Manager of Projects, and has an indirect reporting relationship to the
Contract Conformance Regional Lead (CCRL)
.

Dimensions

• Assigned project portfolios may total up to **$*
  MM per year
  .
• Projects typically span
  up to 4 years in duration
  .
• Assignments may include projects or programs with elevated complexity.

Desired Qualifications

• Strong ability to communicate clearly, concisely, and professionally.
• Excellent interpersonal, listening, and influencing skills across all organizational levels.
• Demonstrated ability to build collaborative relationships across departments.
• Familiarity with contracting best practices and industry standards.
• Ability to support negotiation of complex contracting issues.
• Strong multitasking ability with moderate oversight.
• Team-oriented communication and collaboration skills.
• Excellent organizational and technical writing abilities.
• Strong prioritization skills with the ability to manage shifting deadlines.
• Proactive problem-solving skills with strong analytical capabilities.
• Proficiency with Microsoft Office and similar business software tools.

Duties and Responsibilities

• Ensure compliance with the Project Execution contracting strategy for assigned projects.
• Facilitate preparation of contract exhibits (scope, specifications, pricing, special instructions).
• Assist in drafting technical contract language including scope, pricing, and instructions.
• Coordinate with Contract Management to incorporate functional requirements and contractor clarifications.
• Support project management during contract negotiations in bidding and formation phases.
• Assist project teams in developing project-specific communication plans; participate in contract conformance training.
• Review contractor-submitted documents for contract compliance; issue notices of non-compliance as required.
• Maintain logs for contractor correspondence and documentation.
• Prepare and distribute Company correspondence with appropriate approvals.
• Manage the change order process, including logs, directives, contractor requests, and approved CO documentation.
• Prepare agendas, attend meetings, and generate/distribute meeting notes for all contract-related discussions.
• Establish contract document control and retention systems per Company procedures.
• Review contractor invoices for compliance; route for approval and track