Associate Accounts Payable

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VISION

El Paso County will be a trusted regional leader known for excellence in county service delivery.

PURPOSE

We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive.

VALUES

Service Focused
• Collaborative
• Accountable
• Trustworthy
• Transparent

Are you passionate about making a meaningful impact on the residents of El Paso County? Do you thrive in a collaborative environment where customer success is the shared goal? If the answer to these questions is yes, we would love to have you join our team as an Associate AP & AR Coordinator. You will play a key role in managing financial transactions that directly benefit members of the El Paso County community. You will join a dedicated team responsible for ensuring the providers who support children in the Colorado Childcare Assistance Program (CCCAP) get paid timely and accurately. In this role, your strong organizational and communication skills will help ensure that these valuable services are provided to the community without any disruptions. If you're detail-oriented with strong customer service skills, and are proficient in Microsoft Office, we want to hear from you

Hiring Range: $40, $49,100.00 annually

This position has an anticipated work schedule of Monday – Friday, 7:00am – 3:30pm; with flexibility after training between the hours of 6:30am – 7:00pm subject to change.

Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.

This position provides financial support to County departments and offices with a variety of financial duties, including departmental accounts payable or receivable, reconciling, and reporting. Uses a variety of State and County financial systems. This position is part of the Accounts Payable & Receivable Coordinator career progression series, which includes Associate Accounts Payable & Receivable Coordinator, Accounts Payable & Receivable Coordinator, and Senior Accounts Payable & Receivable Coordinator. An employee is eligible to advance to the next position within the series when the employee has met the criteria for advancement as notated within the job description and has received a recommendation from the Hiring Authority. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function.

• Performs routine accounts payable or accounts receivable duties based on functional area assignment. Performs data entry into various County and State financial systems, ensuring accuracy.
• Identifies the types of payments received and credits the proper accounts; updates County and State financial systems and generates receipts as needed. Prepares deposits according to established procedures.
• Contacts clients and reviews needed documentation for proper payments.
• As assigned, assess fees to families receiving Health & Human Services assistance; monitors accounts for payments. Determines eligibility for new and ongoing H&HS assistance; monitors placements and court orders to ensure accuracy and timeline.
• Coordinates with departments and prepares documents for purchasing materials, labor, and services, ensuring accuracy of purchase orders and budget assignments.
• Prepares financial documents and forms, such as requisitions, purchase orders, and invoices; coordinates with appropriate staff and clients as needed.
• Organizes and verifies financial documents for accuracy; processes invoices for