Administrative Assistant

Job Summary

We are seeking a highly organized and proactive Administrative Assistant to support the daily operational functions of our office. This individual will serve as a central coordination point, managing administrative tasks, assisting the management team, facilitating internal and external communications, and coordinating with vendors, facilities, and other stakeholders to ensure efficient and smooth office operations.

Key Responsibilities

· Act as the first point of contact for visitors, vendors, and external calls , greeting guests and handling inquiries in a professional and courteous manner.

· Manage incoming phone calls, emails, and correspondence; direct inquiries to appropriate team members.

· Maintain and organize office records, files, and documentation, ensuring accuracy and accessibility.

· Assist management with scheduling appointments, meetings, and events, and maintain calendars.

· Prepare reports, letters, and routine business correspondence as needed.

· Oversee office supplies and inventory, keep the office environment neat, functional, and well-stocked.

· Support staff with clerical tasks such as printing, copying, filing, and document management.

· Coordinate with vendors and maintenance services to arrange repairs, office upkeep, and facility needs.

· Handle basic invoicing,