Project Coordinator

Job Title: Project Coordinator

Job Location: Remote

Job Status: Part-Time

Work Schedule: Monday–Thursday | 10:00 AM – 4:00 PM CST

Creativity Justified is an innovative, award-winning marketing and advertising agency delivering strategic, creative, and results-driven solutions for clients across healthcare, education, government, and corporate sectors. As our project volume and complexity continue to grow, strong coordination and project oversight are essential to maintaining quality, efficiency, and client satisfaction.

The Projects Coordinator supports the Project Management Department by assisting with day-to-day project coordination, task management, resource alignment, and proactive monitoring of project health. This role works closely with Project Managers, Creative, and Accounts teams to ensure projects stay on track, deadlines are met, and potential risks or inefficiencies are identified early.

Responsibilities

Project Coordination & Task Management

• Assist with setting up projects, adding tasks, and assigning responsibilities in Asana or other project management tools.
• Support Project Managers in maintaining accurate project timelines, task dependencies, and deliverables.
• Ensure tasks are clearly defined, assigned, and updated by internal team members.

Project Monitoring & Risk Identification

• Monitor active projects for deadlines, delays, scope changes, or inefficiencies.
• Flag risks, bottlenecks, and resource constraints to the Project Management team.
• Assist in tracking progress against project plans and approved scopes.

Client Platform Monitoring

• Monitor Basecamp and other client-facing platforms for questions, requests, or concerns.
• Ensure client communications are acknowledged and routed to the appropriate internal team members.
• Support timely responses and follow-ups to maintain a high level of client service.

Resource Coordination

• Coordinate with the Creative Coordinator and Accounts Coordinator to align resources across multiple projects.
• Assist with balancing workloads and ensuring project needs are communicated clearly across teams.
• Support internal handoffs and collaboration between departments.

Process & Documentation Support

• Assist with maintaining project documentation, status updates, and internal notes.
• Support continuous improvement by identifying workflow gaps and recommending process enhancements.
• Participate in internal project meetings and support reporting needs as requested.

Qualifications

• Bachelor's degree in Business, Project Management, Communications, or a related field preferred.
• Prior experience in project coordination, project management support, or agency environments is strongly preferred.
• Familiarity with project management tools such as Asana, Basecamp, ClickUp, or similar platforms.
• Strong organizational and time-management skills with attention to detail.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• CAPM or PMP certification preferred but not required.
• Experience working with healthcare, education, government, or corporate clients is a plus.

Join Creativity Justified as a Projects Coordinator and play a critical role in ensuring our projects are executed efficiently, collaboratively, and with excellence. Your ability to organize, monitor, and support cross-functional teams will directly contribute to improved project outcomes and client satisfaction.

Pay: $ $17.75 per hour

Expected hours: No more than 30.0 per week

Benefits:

• Opportunities for advancement
• Professional development assistance

Application Question(s):

• Are you available between Monday–Thursday, between 10:00 AM – 4:00 PM CST?
• Do you have experience coordinating projects for clients in healthcare, education, or government sectors?
• Do you have experience working in a fast-paced marketing, advertising, or creative agency environment?

Work Location: Remote