Front Office Administrator

Overview
We are seeking a dynamic and highly organized Front Office Administrator to join our vibrant team In this energetic role, you will be the welcoming face of our organization, ensuring smooth daily operations and delivering exceptional customer support. Your proactive approach and excellent organizational skills will help create a positive environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a professional and friendly workplace atmosphere.

Responsibilities

• Greet visitors, clients, and vendors warmly, providing outstanding customer service and ensuring a positive first impression.
• Handle front desk duties including scheduling appointments, managing calendars, and coordinating meetings with precision.
• Perform data entry tasks such as updating records in QuickBooks, maintaining filing systems, and managing office databases with accuracy.
• Support office management activities by organizing documents, proofreading correspondence, and overseeing general clerical duties like filing and photocopying.
• Assist with bookkeeping responsibilities using QuickBooks to ensure accurate financial record-keeping.
• Utilize computer skills across Google Workspace to prepare reports, correspondence, and presentations.
• Provide administrative support including typing documents swiftly, managing time effectively, and supporting team members with personal assistant tasks when needed.
• Maintain office supplies inventory and coordinate maintenance or repairs to ensure a well-functioning workspace.
• Support customer service efforts by responding promptly to inquiries via phone or email, ensuring clear communication and professional support at all times.

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent computer literacy with proficiency in Google Workspace, and data entry tools.
• Familiarity with QuickBooks accounting software is highly desirable.
• Strong attention to detail for proofreading documents and maintaining accurate records.
• Ability to manage time efficiently in a fast-paced environment while prioritizing tasks effectively.
• Previous experience in front desk operations or as a receptionist.
• Knowledge of office management practices including filing systems, calendar management, and bookkeeping is preferred.
• Excellent interpersonal skills for providing top-tier customer support and fostering positive interactions with visitors and team members alike. Join us as a Front Office Administrator where your enthusiasm for organization and customer service will make a meaningful impact every day We value energetic professionals eager to grow their careers in a supportive environment that recognizes your contributions through paid employment opportunities.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Paid time off

Work Location: In person