Executive Personal Assistant

Job Overview
We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive administrative support to CEO. The ideal candidate will excel in managing complex schedules, Marketing Events, coordinating projects, and handling a variety of clerical tasks with professionalism and discretion. This role offers an exciting opportunity to be an integral part of a dynamic team, ensuring smooth daily operations and effective communication across departments.

Duties

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail.
• Handle incoming calls with professional phone etiquette, screening and directing inquiries as appropriate.
• Assist with event planning for corporate functions, meetings, and special occasions.
• Perform data entry and bookkeeping tasks using QuickBooks and other accounting software.
• Oversee office management duties such as filing, document organization, and maintaining office supplies.
• Support project coordination efforts by tracking deadlines, preparing agendas, and following up on action items.
• Manage personal errands for executives as needed, including scheduling appointments and handling confidential information.
• Utilize office systems such as multi-line phone systems and office management tools like DocuSign for electronic signatures.

Skills

• Proven experience in executive administrative support or personal assistant roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and data entry tools.
• Excellent typing speed with high accuracy; capable of transcription and proofreading documents effectively.
• Strong project coordination abilities with experience in event planning and office management.
• Familiarity with QuickBooks for bookkeeping and basic accounting tasks.
• Exceptional phone etiquette and customer service skills for professional communication.
• Demonstrated ability to handle multiple priorities efficiently in a fast-paced environment.
• Office experience including filing systems, front desk responsibilities, and clerical support functions.
• Knowledge of office technology such as multi-line phone systems and electronic signature platforms like DocuSign. This position is ideal for a detail-oriented professional who thrives in a busy environment and is eager to support executive leadership through exceptional organizational skills and proactive assistance.

Pay: $ $17.00 per hour

Expected hours: 40.0 per week

Ability to Commute:

• Houston, TX Required)

Willingness to travel:

• 25% (Required)

Work Location: In person