Executive Assistant

Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will excel in managing calendars, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. This role requires excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment. The Executive Assistant will play a vital role in ensuring smooth office operations and supporting executive functions across multiple departments.

Responsibilities

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements.
• Provide executive administrative support including email correspondence, document proofreading, transcription, and data entry.
• Coordinate projects and events, including planning logistics and liaising with vendors or team members.
• Handle office management duties such as filing, front desk responsibilities, and maintaining office supplies.
• Utilize QuickBooks for basic bookkeeping tasks and expense tracking.
• Prepare reports, presentations, and other documents using Microsoft Office tools.
• Manage multi-line phone systems with professional phone etiquette while directing calls appropriately.
• Assist with personal tasks for executives as needed, acting as a reliable personal assistant.
• Support project coordination efforts by organizing files, tracking deadlines, and ensuring timely completion of tasks.
• Use DocuSign for electronic signatures and document management processes.
• Maintain confidentiality of sensitive information while providing exceptional customer service to internal and external stakeholders.

Skills

• Proven experience in office management, administrative support, or executive assistance with strong clerical skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and Microsoft Outlook Calendar.
• Excellent organizational skills with the ability to prioritize tasks effectively in a dynamic environment.
• Strong typing skills with high accuracy; experience in proofreading and transcription is preferred.
• Knowledge of event planning, project coordination, bookkeeping (QuickBooks), and data entry processes.
• Exceptional phone etiquette with experience managing multi-line phone systems.
• Familiarity with office equipment such as fax machines, scanners, and filing systems.
• Ability to handle multiple projects simultaneously while maintaining attention to detail.
• Strong communication skills—both written and verbal—and the ability to interact professionally with diverse stakeholders.
• Experience in customer service is a plus; familiarity with office software such as DocuSign is advantageous. This position offers an engaging environment where your organizational talents will directly contribute to the efficiency of our leadership team. We value proactive individuals who thrive on multitasking and delivering high-quality work consistently.

Job Type: Part-time

Pay: $ $22.00 per hour

Work Location: Hybrid remote in Detroit, MI 48243