Office Administrator

Qualifications

• High school or equivalent (Preferred)
• QuickBooks: 5 years (Preferred)
• Microsoft Office: 5 years (Preferred)

Full Job Description

Qualifications

• At least 3 years experience as an Office Manager in a construction environment
• Strong organizational skills
• Strong written and verbal communication skills
• Effective listening skills
• Strong multi-tasking abilities with the flexibility of changing priorities
• Analyzes problems and makes sound decisions in a timely manner based on objectives, risks, implications, and costs.
• Tactful and mature demeanor with well developed interpersonal skills including the ability to work well with diverse personalities
• Highly motivated and goal oriented self starter
• Excellent attention to detail
• Works easily with others
• Comfortable making contact with clients and companies via phone and email.
• Advanced Quickbooks experience
• Computer literate: MS Office, Outlook, Excel, Word, Quickbooks
• Familiarity with construction drawings/plans
• Experience working for a small company or must be comfortable working in a small company atmosphere
• High School Diploma – some college preferred.

Authority

• The Office Admin reports to the President.
• The Office Admin has the authority to access confidential financial and employee information.

Responsibility

• The Office Admin is directly responsible for the day to day administrative functions of the company.
• The Office Admin is responsible for all maintaining all employee records, tracking work related injuries and performing all accounting functions.

Duties

• Perform reception duties – answer phone, receive and sort mail, prepare outgoing mail and greet corporate office visitors.
• Maintain files – create job files and/or binders, payables files, employee files, banking files both manual and e-files.
• Assist Construction Estimator in obtaining bids from subcontractors and vendors for upcoming projects.
• Process bid awards to subcontractors and set up job binders.
• Perform