Executive Assistant

Executive Assistant

Executive Assistant

Location:Arlington, VA (Hybrid – minimum 3 days onsite)
Compensation: DOE + performance bonus

ROLE SUMMARY

We are seeking a proactive Executive Assistant to support the President and CEO with scheduling, coordination, communication, errands, internal logistics, and executive workflow management. The primary goal is to create leverage for the executive team, ensure strong follow-through, and maintain smooth operational cadence across meetings, priorities, and internal activities.

This is a high-trust role requiring excellent attitude, discretion, and sound judgment. The ideal candidate is organized, resourceful, and comfortable working in a fast-moving environment where priorities evolve quickly.

KEY RESPONSIBILITIES

Executive Support & Coordination

• Manage calendars, meeting scheduling, logistics, and prioritization
• Prepare agendas, briefing notes, and meeting summaries
• Coordinate communication between the executive office and internal/external stakeholders
• Monitor inbound requests, elevate priorities, and ensure executive readiness

Follow-Through & Accountability

• Capture and track action items and decisions from executive meetings
• Maintain dashboards, trackers, and weekly status briefs
• Follow up with team members and partners to ensure deadlines are met
• Escalate issues when progress stalls or additional executive clarity is required

Operational Support & Errands

• Support basic errands, deliveries, or local tasks as needed
• Assist with office coordination, supplies, and vendor needs
• Help with internal events, meetings, offsites, onboarding logistics, and workplace planning

Communication & Documentation

• Draft professional correspondence, meeting notes, and summaries
• Ensure smooth information flow and confidentiality at all times
• Maintain organized workspaces, templates, and shared files

WHAT SUCCESS LOOKS LIKE

• Executives gain leverage and time back for strategic priorities
• Meetings are well-prepared, efficient, and consistently followed through
• Internal coordination is smoother and more responsive
• Errands and office needs are handled reliably and professionally
• Nothing falls through the cracks

QUALIFICATIONS

• 3–7 years supporting a senior executive or business leader
• Highly organized, detail-oriented, and proactive
• Excellent written and verbal communication skills
• Calm under shifting priorities with strong follow-up discipline
• Comfortable coordinating across functions and levels
• Proficient with Microsoft 365, Teams, Zoom, Google Workspace, Slack, etc.
• High level of confidentiality, trustworthiness, and discretion is essential

PERSONAL ATTRIBUTES

• Positive, solution-driven attitude
• Friendly, professional, and composed
• Able to anticipate needs and work independently
• Enjoys creating structure and enabling executive productivity
• Comfortable managing errands and local operational tasks without hesitation