Administrative Support Specialist

Administrative Support Specialist (Bilingual English/Spanish) – Kinston, NC

ColorCoat, Inc. – Kinston, NC
Pay: $17.50/hour
Hours: Full Time
Schedule: Monday–Friday 5:30 AM to 2:00 PM

About Us

ColorCoat, Inc. is the largest paint and coatings applicator in the U.S., proudly serving major window and door manufacturers nationwide. Our Kinston, NC team is growing, and we're looking for a reliable, organized, and bilingual Support Specialist to help keep our plant operations running smoothly.

If you enjoy helping people, staying organized, and being part of a high-energy production environment, this role is a great fit.

Why You'll Love Working Here

• Stable and growing company
• Friendly environment where teamwork matters
• Meaningful work supporting both leadership and production teams
• Opportunity to grow your administrative skills

Position Summary

The Support Specialist assists the Plant Manager, HR, Payroll, and accounting teams with a variety of administrative duties. This role also supports employee communication and onboarding, making bilingual English/Spanish communication vital to the success of the plant.

Essential Responsibilities

• Support timekeeping and attendance tracking in ADP Workforce Now
• Assist with safety meetings and document safety concerns
• Maintain first aid supplies and PPE stock
• Print and review daily hours reports to help reduce unnecessary overtime
• Issue purchase orders and manage shop supply needs
• Process sales orders and invoicing in NetSuite
• Communicate with customers regarding shipping/receiving needs
• Track On-Time and Complete performance metrics
• Support production floor operations as needed
• Assist with training and onboarding of new employees
• Ensure I-9s and onboarding documents are completed accurately
• Work with HR on recruiting needs for the plant
• Perform other administrative tasks as assigned
• Ensure newly hired employees complete the safety videos and introductions to the workforce

Bilingual Requirement (Job-Related Need)

This role requires fluency in both English and Spanish. The position must:

• Communicate clearly with the HR & Safety Manager in English
• Translate policies, instructions, and safety information for Spanish-speaking employees to ensure understanding and compliance

What We're Looking For

• Strong verbal and written communication skills
• Ability to stay organized and manage multiple tasks
• Professional, dependable, and detail-oriented
• Experience in an administrative or support role (2–3 years preferred)
• Comfortable working in a fast-paced production environment
• Proficient with Microsoft Office, Excel, and general computer systems
• Experience with ADP or NetSuite is a plus
• High school diploma or GED required

Physical Requirements

• Comfortable standing, walking, and moving around a production floor
• Ability to lift to 25 lbs. occasionally
• Ability to work in a louder manufacturing environment