payroll specialist

If you are looking to make an impact by helping others, then Preferred Behavioral Health Group is the place for you By joining our award-winning team, you will become part of the premier behavioral health organization in New Jersey. PBHG is a dynamic and innovative non-profit organization that was proudly named one of "THE BEST PLACES TO WORK IN NEW JERSEY" for 2024 by NJBIZ Our mission is to change lives and save lives across the state of New Jersey through a Trauma Informed Care culture.

Our staff is at the core of everything we do. We are dedicated to building a diverse team where employees feel a sense of belonging and are valued for their individual contributions. We encourage staff development and embrace a growth mindset. If you are interested in pursuing an exciting and rewarding career while being part of a recognized "Best Place to Work", please submit your resume today for consideration 

Job Title:  Payroll Specialist

Program:  Finance

location:  52 Hyers Street, Toms River New Jersey

Position Type:  Full Time

Salary:  $60,000.00

Job Description/Summary

Processing payroll for all PBHG employees, ensuring accuracy, compliance, and timeliness.  Serve as a liaison between HR and Finance to handle payroll-related inquiries, data changes, and reconciliations.  Maintain payroll records, perform audits, and support year-end and tax activities.

Responsibilities

• Payroll Processing
   Collect and review timesheet / timekeeping data.
   Enter payroll data (earnings, wages, benefits deductions, garnishments) into payroll system.
   Process payroll run and ensure accurate and timely disbursement (direct deposit, checks).
• Compliance & Taxes
   Calculate and withhold federal, state, and local taxes.
   Monitor payroll deductions (benefits, garnishments) and maintain correct withholding.
   Prepare and submit payroll tax reports as needed.
• Reporting & Reconciliation
   Reconcile payroll data with general ledger.
   Prepare monthly, quarterly, and annual payroll reports.
   Perform variance analysis and resolve discrepancies.
• Employee Support
   Address employee payroll queries regarding paychecks, withholding, time-off, etc.
   Coordinate with HR on onboarding/offboarding to ensure payroll records are updated (new hires, terminations, changes).
• Year-End & Audits
   Support W-2 / year-end payroll activities.
   Assist with internal or external audits related to payroll.
   Maintain confidential payroll documentation and audit trails.
• System Administration
   Maintain and update payroll system with new deduction codes, pay types, etc.
   Implement payroll best practices and process improvements.

Qualifications

• Education:  High school diploma required; Associate's or Bachelor's in Accounting, Finance, or similar preferred.
• Experience:  1+ years of payroll experience (preferably in non-profit or behavioral health).
• Proficiency with payroll systems ( ADP) and MS Excel.
• Strong knowledge of federal/state payroll regulations.
• Excellent attention to detail and strong analytical skills.
• Good communication skills (verbal and written).

Other Skills / Attributes:  

• Confidentiality and integrity when handling sensitive payroll data.
• Ability to work under deadlines and multi-task.
• Problem-solving mindset.

Comprehensive Benefits Package:

o Medical, Dental and Prescription Insurance

o 403(b) Retirement Plan

o Generous Paid Time Off and Paid Holidays

o Long Term Disability Insurance

o Life and AD&D Insurance

o Employee Assistance Program

o Flexible Spending