Program Assistant Fiscal and Administrative – Elder Programs

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Description
Great Lakes Inter-Tribal Council is a non-profit organization formed by the Native American Tribes of Wisconsin. We serve all WI tribes by providing administration of grant-funded programs either directly or with sub grants. Programs range from Child and Maternal services to Education to Disability and Elder benefits. Our Mission is:
To Enhance the Quality of Life for all Native People.
Position Summary
This position reports to the Fiscal Manager and provides administrative support to the Program Director and fiscal support to the Fiscal Manager. Duties include coordination of the Program Director's schedule, and completion of expense reports, administrative, and data input into dbase application that compiles confidential client grant information. Consistent attendance, strong written and verbal communication skills, and a high degree of confidentiality and organization are essential.

Principal Duties and Responsibilities

• Administrative support for scheduling and travel, including expense form completion and submission.
• Compliance with tribal site data including tribal Elder volunteer background checks, tribal MOUs, and overall compliance to program activities.
• Assist Elder Programs Staff in meeting standards and reporting requirements imposed by agencies and coordinate with staff to ensure that administrative activities comply.
• Function as a contact staff for the site supervisors and Elder volunteers to determine volunteer needs, requests, or compliance related issues.
• Assist in the application, background checks, adjudication and orientation of all volunteers and staff.
• Coordinate clerical and administrative duties within the department by providing general office services such as photocopying and faxing.
• Assist with routine correspondence, updating program mailing lists, organizing, and maintaining file system, assembling reports, publications, and training materials.
• Assist in the preparation of documents and materials for community engagement functions.
• Under direction of the Fiscal Manager process vouchers, purchase orders, invoices, volunteer timesheets, and other records for stipend processing.
• Respond to telephone inquiries in a confidential, professional, and prompt manner and redirect when appropriate.
• Order and maintain office supplies, program files, office equipment, inventory, and IT equipment.
• Ensuring communications and interactions are delivered in a confidential culturally competent manner.

Additional Duties And Responsibilities

• Strong written and verbal communications skills.
• Understanding and experience with data entry systems for timely and accurate data entry.
• Elevated level of detail, with good organizational skills, and ability to follow directions.
• Assure high level of confidentiality and customer service support.
• Professionalism and consistency in a customer service environment.
• Attend all training sessions and meetings as scheduled.
• Attend technical conferences and seminars to stay current on technological advances as directed by supervisor.
• Perform other duties as assigned in Elder Programs Department.

Working Relationships and Scope
Reports to the Fiscal Manager. Daily contact with other staff within the Elder Programs Department. Frequent contact with other employees throughout the organization for the purpose of gathering and coordinating information between departments. Ongoing contact with federal, state, and private agencies for purposes of remaining current on various issues and providing current information and meeting requirements for the service area. Main administrative contact person for the Department.

This is a full-time non-exempt position based on skills and experience, with a pay range of $38,000 - $40,000 annually, depending on years of experience, relevant experience, education and populations you have worked with.
This position is in our Lac du Flambeau, Wisconsin office.
This position is not a remote position.
The position includes the following benefits:
paid time off (PTO) in the form of annual and personal leave; paid holidays; insurance benefits including health, dental, life insurance, accidental death, and dismemberment (AD&D) insurance, short-term (STD) and long-term (LTD) disability insurance; health savings