Receptionist

Capstone Partners is seeking a friendly, organized, and professional Receptionist to join our team in Newport Beach, CA. As the first point of contact for clients and visitors, this role is essential to creating a welcoming and professional environment. The ideal candidate will provide exceptional customer service and reliable administrative support to help ensure the smooth daily operation of our office.

Essential Functions

• Greet and welcome clients and visitors in a warm, professional manner.
• Answer and direct incoming calls to the appropriate team members or departments.
• Manage the scheduling of appointments, meetings, and conference rooms.
• Oversee front desk and front-of-house operations.
• Assist with administrative tasks including filing, data entry, and correspondence.
• Handle incoming and outgoing mail, packages, and deliveries.
• Collect, sort, distribute, or prepare mail, messages, and courier deliveries.
• Determine the purpose of each visitor's visit and direct or escort them accordingly.
• Maintain a clean, organized, and professional reception area.
• Support special projects and perform other duties as assigned by management.

Skills & Requirements

• High school diploma or equivalent required.
• Previous experience as a receptionist or in a similar administrative role preferred.
• A positive, service-oriented attitude with a desire to learn and grow.
• Professional discretion and understanding of confidentiality.
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Friendly, polished, and professional demeanor.
• Successful completion of a background check required.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 30 pounds as needed.

Salary & Benefits

• Annual salary: $40,000 – $55,000, commensurate with experience
• Comprehensive benefits package, including:
• Medical, dental, vision, and life insurance
• Company-paid short-term and long-term disability
• 401(k) with 5% company match