Shooting Range Coordinator

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Under the direct supervision of the Communication and Education Supervisor, work closely with Department staff to coordinate federal grants related to shooting range planning, engineering, and construction/renovation projects. Responsible for developing and maintaining program guidance to assist both internal and external cooperators with identifying and prioritizing shooting range projects. Meet with internal and external cooperators to provide guidance during planning and design as well as oversight during key stages of construction. Review environmental studies and assessments. Review engineering plans and specifications. Serve as lead contact for administration of associated shooting range grants. Support agency audits as needed. Assist supervisor with other duties as assigned. Duties are performed on a statewide basis. May also work Holidays and weekends. Requires access to sensitive and confidential data.

Position: Shooting Range Coordinator, Statewide Responsibilities

Location: Central Office, Oklahoma City

JOB DUTIES

Serve as the Department's coordinator for shooting range construction and renovation projects. Requires knowledge regarding planning, environmental compliance, design and construction of shooting ranges for archery, shotgun, rifle, pistol, and associated facilities/amenities.

Work with Department staff to develop a planning process to identify and prioritize projects within Department budget and available federal funds.

Assist with preparation of capital expenditure budget for shooting range projects for the Division budget based on availability of federal funds.

Develop and administer a process for evaluating project proposals, which includes development and maintenance of a resources page and online application process on the Department's website. May include the promulgation of rules.

Understand and interpret federal regulations and guidance materials. Develop guidance materials and assist with training field personnel.

Serve as the grant project leader for shooting range grants: prepare project statements, budgets, and compile compliance; perform risk assessments for sub-recipient projects; administer procurement documents (purchase orders, invoices, etc.); prepare performance reports, etc.

In coordination with other Department staff, work with grant sub-recipients (cities, counties, universities, other state or federal agencies and/or private entities) to: complete environmental studies, design project, complete cooperative agreement and/or memorandum of agreement, ensure sub-recipient understands the conditions for accepting federal funds (e.g., requirement to operate and maintain the site for the useful life of the project) and has adequate systems to track and document expenditures, monitor key phases of construction, and final inspection of project.

For Department-managed areas / facilities, work with Department staff to coordinate project management, including follow State procurement procedures to contract an environmental assessment and associated studies, engineer; work with engineer to develop site plan and complete environmental compliance as needed; coordinate bidding and selection of construction firm; monitor construction, complete final inspection, etc.

Understand standards for federally funded construction projects under the Americans with Disabilities Act, review project designs to ensure standards are addressed accordingly.

Assist Department staff and/or sub-recipients with compilation of project-related environmental compliance as needed, including National Historic Preservation Act Section 106, Endangered Species Act, the National Environmental Policy Act, etc.

Prepare Section 7, IPaC List, NEPA checklist for federally funded grants in the Division.

Responsible for auditing projects for ADA compliance and providing checklist, transition plans, and other documentation during Civil Rights audits.

Develop and administer lead management plans and annual inspections for Department shooting ranges. Perform annual inspections throughout the useful life of federally funded third party shooting ranges.

Coordinate with Department field staff to ensure monitoring of completed projects continues for the useful life of the project, and to resolve any maintenance issues which may arise.

Maintain project-related records and grant files.

Travel out of state and attend training and/or conferences for grants management and shooting range development as needed.

Work to communicate program benefits and availability of facilities and/or funding to the public, to recruit, retain and reactivate hunters and shooters.

Make and perform presentations of shooting range project status to agency personnel, agency constituents, agency partners, and the general public.

Other duties as assigned.

Must have the ability to

• Operate motor vehicles, lawn mowers, tractors, and ATVs with various attachments.

• Lift and carry standard office equipment up to twenty-five pounds.

• Work extended hours, weekends, and stay overnight out of town.

• Establish and maintain effective working relationships, work independently, and be professional and courteous with the public and other agencies.

• Communicate clearly and effectively in public speaking situations and be able to express oneself clearly and concisely in writing.

• Operate and use small and hand-held equipment and supplies.

• Use personal computer, software, and various office equipment.

REQUIREMENTS

Education:  Minimum bachelor's degree from an accredited university. Construction science, engineering technology or civil engineering preferred.

***PLEASE ATTACH A COPY OF YOUR OFFICIAL TRANSCRIPT TO THIS APPLICATION IN THE SECTION THAT SAYS RESUME/COVER LETTER***YOUR APPLICATION CANNOT BE CONSIDERED WITHOUT A COPY OF YOUR TRANSCRIPT***

Experience:  Requires five years direct related experience in project management and oversight. Grant management experience is preferred. Three years' management experience required with a masters' degree.

Knowledge and Skills:  Training or experience in reviewing/critiquing engineering plans and specifications, including surveys, grades, and drainage, is preferred. Knowledge or experience in grant management, accounting, compliance processing, process tracking is preferred. Experience with construction projects (pavilions, parking lots, restrooms etc.) is preferred. Must be skilled in interpersonal relations, organization and maintain good working relationships with fellow employees and the public.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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