MS2000 Office Assistant

Performs a variety of clerical duties of a routine and recurring nature including typing, filing, data entry, payroll entry, receptionist, etc. Assignments are performed independently, are routine repetitive, and follow established practices and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Perform routine clerical assignments in accordance with established procedures and under specific instructions.

• May act as a relief for various positions such as Receptionist/Switchboard Operator, Human Resources Coordinator, Data Entry Operator, etc.

• Maintains appropriate records, checks data, orders supplies, and prepares standard reports.

• May assist in the preparation of expense reports, purchase orders, petty cash accounts, and freight billings.

• Uses office machines such as personal computer, typewriter, adding machine, calculator, photocopier, fax machine, and other standard office equipment.

• Performs other duties and/or special projects as assigned.

• Follows standard procedures with allowance for some level of independent judgement.

• May participate on project teams as needed.

ORGANIZATION RELATIONSHIP:

Division Manager

Plant Manager

MS2000

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE REQUIRED: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

OTHER QUALIFICATIONS: Ability to work unsupervised, data entry skills with accuracy.

SKILLS AND KNOWLEDGE REQUIRED:

• Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple sentences. Ability to speak simple sentences and communicates to co-workers and supervisors.
• Math Skills: Ability to add, subtract, multiply, and divide in all units of measure, whole numbers, fractions & decimals. Ability to calculate discounts, interest, commissions, percentages, and volume.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle, or feel; reach with hands and arms. The employee is occasionally required to stand or walk.
• The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee occasionally works near moving mechanical parts.
• The noise level in the work environment is typically quiet.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.