Administrative Assistant/Receptionist

About Us
At Muli House Inc., we specialize in high-quality ready-to-assemble (RTA) cabinetry with a strong focus on excellent service and customer satisfaction. We're a small business made up of experienced professionals who care about the details and take pride in our work. We've built a friendly, positive work environment that supports our team and ensures our customers always feel at home.

Overview
We are seeking a dedicated and detail-oriented Administrative Assistant/Receptionist to join our team. This role plays a key part in supporting daily operations and ensuring smooth administrative processes. The ideal candidate is highly organized, customer-focused, and capable of managing multiple tasks efficiently while maintaining a positive and professional attitude.

Responsibilities

• Manage all accounts receivable tasks, including collecting and refunding payments and releasing packing lists to the warehouse.
• Prepare and distribute customer invoices accurately and on time; follow up on unpaid invoices and returned checks.
• Provide customer service support by greeting visitors, answering phone calls, resolving issues, and directing inquiries to the appropriate departments.
• Maintain organized filing systems for both digital and physical documents.
• Assist with bookkeeping tasks in QuickBooks, including invoicing and expense tracking.
• Proofread documents to ensure accuracy and professionalism.
• Collaborate with team members to streamline processes and improve overall office efficiency.

Experience & Qualifications

• Previous experience as an Administrative Assistant or in a similar role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required.
• Familiarity with QuickBooks is a plus but not required.
• Strong organizational skills with the ability to prioritize and multitask.
• Excellent verbal and written communication skills.
• Fluency in English.
• Bilingual or multilingual candidates are encouraged to apply, especially those fluent in Mandarin, Vietnamese, Tagalog, Korean, or Spanish.
• High attention to detail, especially in document handling and proofreading.
• Ability to work both independently and as part of a team in a fast-paced environment.

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Why Join Us?
If you're looking for an opportunity to contribute to a growing company while developing your administrative skills in a supportive and professional setting, we'd love to hear from you.

Job Type: Full-time

Pay: From $20.00 per hour

Work Location: In person