Administrative Assistant

Rainbow Companies is seeking a highly organized, proactive and professional Administrative Assistant to support our executive leadership team and ensure smooth office operations. This role is ideal for a detail-oriented professional with strong administrative, interpersonal, and executive support skills.

The position is divided into three key areas:

Executive Support (50%)

• Coordinate travel arrangements, including flights, lodging, and itineraries.
• Schedule meetings, prepare agendas, and manage follow-ups.
• Arrange meals and catering for meetings and events.
• Prepare and submit expense reports for executives.
• Handle confidential information with discretion and professionalism.
• Serve as liaison between executives and internal/external stakeholders.
• Perform additional executive support tasks as needed.

Financial & Check Processing (25%)

• Process incoming checks with accuracy and timeliness.
• Maintain records of financial transactions and assist with reconciliation.
• Support the finance team with basic reporting and documentation tasks.
• Ensure compliance with internal controls and confidentiality standards.

Office Administration (25%)

• Greet visitors and staff with professionalism and warmth.
• Answer phones, direct inquiries, and manage front desk communications.
• Maintain office supplies, coordinate vendors, and support facility needs.
• Sort and distribute incoming mail and prepare outgoing mail.
• Assist with onboarding and HR documentation for new employees.
• Foster a helpful and welcoming environment for all team members.

Qualifications

• 3+ years of experience in administrative or executive support roles.
• Prior experience in finance and/or accounting support preferred.
• Strong proficiency in Microsoft Office Suite and calendar management tools.
• Excellent communication, organizational, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal, communication, and organizational skills.
• Professional demeanor and a proactive approach to challenges.

What We Offer

• Position comes with base salary + commission opportunities
• Employee Stock Option Program in our 100% Employee-Owned Company
• PTO and Paid Holidays
• 401K Contribution Option with Match
• Full Range of Benefits available, including Medical, Vision, Dental, Disability, & Life Insurance
• Advancement Opportunities – we promote from within

Physical Demands and Work Environment

Ability to work outside and walk through commercial and residential landscapes while exposed to heat and cold. May be required to bend, reach, stoop, and lift objects; may be exposed to conditions including chemicals, the use of tools, and equipment. Safety precautions must always be followed, including the use of PPE (Personal Protective Equipment) and other safety equipment. You must be able to lift 50 pounds at any given time.

You Should Know

Rainbow Companies was founded in 1976 with a vision to preserve the historic American elm trees in Minnesota. We have evolved into a multi-faceted company dedicated to serving clients around the world, transforming the way ecosystems are maintained. We lead with innovation and achieve predictable results through science-based practices, research, and training.

Rainbow is a 100% employee-owned company, and our employees are the core of our success. We work collaboratively and foster teamwork through communication and integrity. We are guided by our core values in which we work and succeed.

At Rainbow, we celebrate our differences and are an Equal Opportunity Employer. We will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or other protected status.

Rainbow Tree Company is a recognized Top 150 Workplace in Minneapolis/St. Paul.

Required

• 3+ years of experience in administrative or executive support roles.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.