Seasonal Client Services Coordinator

About NC3

Since 1996, NC3 has been a crucial operational partner specializing in simplifying complex recruiting and talent acquisition logistics for companies worldwide. Our integrated service model is structured around four specialized business arms:
Client Services

, which provides expert recruiting and talent acquisition support, particularly in the campus recruiting space;
National Conferences

, focused on the seamless planning and onsite execution for large-scale recruiting events;
Warehouse & Distribution

, managing centralized warehousing and efficient logistics for essential client materials; and
Promo

, dedicated to sourcing, inventorying, and distributing promotional items and branded swag. Leveraging the diverse expertise of our senior management, we empower clients to achieve successful talent outcomes by ensuring flawless execution and strategic support across all facets of their recruitment lifecycle.

Overview

We are seeking a highly motivated and organized
Seasonal Client Services Coordinator

to join our team in Rumford, RI. This is a high-impact, temporary role spanning from
January to April

, with a commitment of
35-40 hours per week

. The successful candidate will play a critical, hands-on role in supporting our high-volume recruiting and client service operations during our peak season.

This is a fast-paced, highly transactional position that requires exceptional attention to detail, strong organizational skills, and a professional, positive demeanor. This is an
on-site position

at our office in Rumford, RI.

Key Responsibilities

The primary focus of this role will be to provide crucial administrative and coordination support, largely mirroring the duties of a Recruiting Coordinator. Tasks including but not limited to:

• Candidate Scheduling Support:

Efficiently supporting coordination of high volumes of candidate interviews (virtual and in-person).

• System Data Entry & Maintenance:

Accurately enter, update, and maintain internal event management system relative to campus recruiting activity.  Assist within Customer Relationship Management (CRM) tools like iCIMS, Ripple Match, Yello, etc.

• Communication:

Manage professional and timely communication with internal teams to identify and escalate issues in a timely manner.

• Recruiting Administration:

Prepare, distribute, and track event logistics and shipments, coordinate catering orders, post jobs to university job boards, and assist with transactional administrative tasks, document management in SharePoint, and run basic reports from internal systems as needed.

Required Qualifications

• Availability:

Must be available to work on site 35-40 hours per week from January through April.
- Experience:

Proven administrative, coordination, or customer service experience, ideally in a fast-paced, high-transactional environment. Experience in a recruiting or HR environment is a significant plus.
- Education: Bachelor's Degree
- Technical Proficiency:

Intermediate level of comfort and demonstrated proficiency preferred

with various business technologies and systems, including:
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Google Workspace (Gmail, Calendar, Docs, Sheets)
- SharePoint or similar document management systems
- Experience using a
CRM (Customer Relationship Management)

and/or an
ATS (Applicant Tracking System)

is highly preferred.
- Soft Skills:
- Exceptional organizational skills and the ability to manage multiple priorities simultaneously under tight deadlines.
- Strong verbal and written communication skills.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive, problem-solving mindset and a professional, service-oriented attitude.

Why Join Us?

This role offers the opportunity to gain valuable, high-volume administrative and recruiting coordination experience within a supportive and dynamic professional environment.